Administrative Assistant

Our Architectural and Engineering Design Consultancy Firm requires a Fulltime Administration Assistant. This role will see you covering Reception, liaising with management, meeting and greeting clients, starting and distributing projects, XERO based invoicing and debtor chasing, large daily inbox management, account reconciliations, document management within projects, filing and support with various projects. The role is fast paced and requires multitasking with the ability to adapt to each new task that is required for the day. Every day is different.

The office is medium-sized business located in Norwest business park within easy walking distance to the metro station and is very friendly workplace.

Typical Daily Tasks:

• Meet, Greet and direct visitors, manage incoming calls including site inspection bookings and email enquiries, and provide a welcoming front-of-house experience.

• Provide high-quality administrative support to different staff members including setting up Word documents, New Files for projects, filing, use of One Drive, Teams.

• Assist with document and inbox management, actioning each email and directing staff on proposed request via email

• Invoicing through XERO, account reconciliation including actioning items paid to client, following up with debtors

• Capture and document current tasks, processes, and key resources to support knowledge sharing and process improvements.

What you bring:

• Excellent interpersonal and communication skills.

• Strong relationship-building abilities.

• Self-motivated and proactive attitude.

• Resilient attitude towards handling tasks independently.

• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.

• Willingness to develop administrative and organisational skills.

• Assist in documenting processes, managing office systems, contributing to process improvement initiatives.