Office Manager

Role Seniority - mid level

More about the Office Manager role at Domain

Office Manager

Job Description

Job Summary

The purpose of this role is to manage the day to day running of the CoStar Group's Melbourne office (parent group of Domain) and provide support to the wider team, including the Adelaide and Perth offices. The Office Manager is a central point of contact for all office staff in relation to the physical surroundings and facilities of the office. The Office Manager is responsible for ensuring the office functions correctly and also plays a role in keeping staff connected with each other and content with their environment. The Office Manager can successfully manage and maintain the 1,500sqm of the Melbourne Office autonomously, as well as provide assistance to the Adelaide and Perth offices which don’t currently have dedicated Office Managers.

Responsibilities

The Office Manager role accounts for a number of different responsibilities, including but not limited to:

• Managing reception duties including answering phones, greeting guests and coordinating incoming and outgoing mail. Be the main point of contact between building management and the company.

• Managing relationships with workplace services and other contractors.

• Monitoring kitchen and bathroom supplies, as well as office stationery and collateral.

• Maintaining facilities such as lighting, air conditioning, electricals, etc.

• Managing a monthly social budget and organising social functions for staff.

• Track and monitor office expenses as per monthly reporting.

• Communicating with staff via Teams.

• Assist with new starters (first day set up) and conduct office tours.

• Ensuring office furniture is maintained and looked after or replaced.

• Working with the Office Experience Lead on any office changes or desk/team moves.

• Assist with room bookings and all pre-event logistics queries regarding client events in the office.

• Assist with fire warden responsibilities.

• Maintain overall functionality and tidiness of the office.

About You

• Previous experience in an admin type role required

• Able to multitask and have good organisational skills

• Great attention to detail

• People oriented and a team player

• Previous experience in an organisational/event type role favorable

• Excellent time management skills

• Proficiency in computer use

• Tertiary or higher education preferred.

About Domain, part of the CoStar Group 

Domain is one of Australia's most trusted and loved property brands, helping millions of Australians find their dream home and stay informed about the property market. Now, Domain has joined forces with CoStar Group, a global leader in real estate information, analytics, and online marketplaces to take the next big leap in property technology and data innovation. 

As part of CoStar Group, an S&P 500 company with more than 35 years of experience transforming how people understand and transact real estate, Domain is entering an exciting new era of growth. CoStar is investing heavily in new products, technology, and people to revolutionise how Australians access property data, insights, and marketplaces. This is a rare opportunity to join a world-class research team at the intersection of two powerful brands - Domain's local market expertise and CoStar's global scale and technology - as we build the future of real estate intelligence together. 

What’s in it for you 

Working at CoStar Group means you'll enjoy a culture of collaboration and innovation that attracts the best and brightest across a broad range of disciplines.  We offer you generous compensation and performance-based incentives.  As well as having an outstanding working environment, other perks include extra days of annual leave, leadership development programs, LinkedIn Learning, Perkbox discounts and much more!  

What’s Next? 

We’ll give your application the thoughtful attention it deserves and get back to you as soon as possible. If there’s a match, one of our recruitment consultants will reach out—so keep your phone handy! We’re genuinely excited about the chance to work together and make a meaningful impact. 

Equity, Diversity and Inclusion at Domain

Domain is enthusiastically and unapologetically committed to fostering an equitable, inclusive work culture which reflects our customers and communities. We are proactively looking for candidates from all lived experiences, including people with disability, and people of all ages, ethnicities, cultures (including Aboriginal and Torres Strait Islander Peoples), faiths, sexual orientations, and gender identities (including trans and non-binary people).  

We are committed to providing an equitable recruitment process for people with disability. If you require adjustments during the process we're here to support. If you wish to receive this job advertisement in an accessible format, or have a confidential chat about workplace adjustments, please contact our Equity, Diversity and Inclusion team at ***@domain.com.au  or leave a message on 1300 858 *** and we will get back 

CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing

Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Domain team will be there to support your growth.

🟢 Please consider applying even if you don't meet 100% of what’s outlined 🟢

Key Responsibilities

• 📞 Managing reception duties
• 🧾 Maintaining office supplies
• 🎈 Organising social functions

Key Strengths

• 🗂️ Organisational skills
• 🔍 Attention to detail
• 💬 Communication skills
• 🎉 Event management
• 💻 Proficiency in IT
• 📋 Administrative experience

Why Domain is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume.

A Final Note: This is a role with Domain not with Hatch.