Senior Officer, Academic Administration and Compliance

• Full-time (100%), continuing position.

• Base salary will be in the range $97,269 - $104,349 + 17% super (UQC Admin Level 6).

• Based at our vibrant and picturesque St Lucia location.
  

UQ College Limited is a wholly owned subsidiary company and Registered Training Organisation (RTO) for the University of Queensland (UQ). UQ College provides domestic and international students with access to further and higher education through a range of pathway programs. These include English language, Foundation, Tertiary Preparation, and Bridging Programs, plus Vocational Education and Training (VET) programs.

UQ College prides itself on its carefully selected teaching and support staff, with all programs delivered and supported by specialist teams with extensive experience and industry connections.  We aim to provide well-resourced teaching and learning environments and rewarding experiences that lead to excellent outcomes for our staff and students. Staff work collaboratively to create innovative strategies to support high-quality student learning, and the learning support necessary to enable students to overcome obstacles and succeed in their studies.

For more information, visit https://www.uqcollege.uq.edu.au/

Join UQ College as a Senior Officer, Academic Administration and Compliance and play a key role in student success. In this role, you will provide academic administration services that support program delivery, student experience, and compliance requirements.

Working closely with academic and professional staff, you will help maintain efficient processes, accurate records, and high-quality service across UQ College.

Key responsibilities will include:

• Coordinate student enrolment, academic progression, matriculation, and related administrative processes.

• Maintain student enrolment systems and databases, ensuring data integrity, reliability, confidentiality, and compliance with privacy and records management requirements.

• Support compliance, audit, accreditation, quality assurance, and reporting activities.

• Monitor changes to legislation, regulations, and policies, providing advice and guidance to help stakeholders meet compliance requirements.

• Coordinate the preparation and distribution of academic documentation, including transcripts and certificates.

• Manage textbook and course material procurement, inventory, and distribution.

• Oversee room bookings for non-teaching events and activities, ensuring alignment with program schedules and requirements.

• Provide information, guidance and administrative advice regarding academic progression and student administration matters.

• Prepare reports and analyse data to support operational planning and decision-making.

• Identify process improvement opportunities to enhance administrative efficiency, service quality, and compliance.

• Collaborate with internal stakeholders to support program delivery, student progression and policy implementation.

• Undertake other duties as directed by the Senior Manager, Academic Administration and Compliance.
  

• Relevant undergraduate degree, or an equivalent combination of education, training and relevant professional experience.

• Experience in student and academic administration within higher education sector, including supporting international students.

• Strong digital skills and experience with enterprise systems.

• Excellent communication and organisational skills with attention to detail.

• Sound understanding of the ESOS legislative framework, the National Code of Practice, ASQA Standards and relevant government policies, including international student visa regulations.

Other

• Comply with the UQC Staff Code of Conduct and The University of Queensland’s Code of Conduct.

• Work in alignment with Queensland occupational health and safety legislation and related responsibilities.

• Ensure compliance with the Education Services for Overseas Students Act 2000, the National Code of Practice for Providers of Education and Training to Overseas Students 2018, and associated policies, and procedures.

• Demonstrate a commitment to student wellbeing, including adherence to UQC’s child and youth safety policies and the respectful treatment of all students.

• Adopt sustainable work practices in line with organisational sustainability commitments.

• Staff in this position may be required to wear UQC uniform
  

For more information about this opportunity, please contact Maria Blesilda Garcia at ********@uqcollege.uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at ******@uqcollege.uq.edu.au, stating the job reference number (below) in the subject line.

Full details of the position's responsibilities and selection criteria are outlined in the position description available on the UQ College Careers website: www.uqcollege.uq.edu.au/about/careers

To be considered, please submit your application via Seek and ensure you upload:  

•  Resume 

• A cover letter summarising how your background aligns with the 'About You' section (max 2 pages)

Please note that applications received via email will not be accepted.

Pre-employment checks may include: verification of the right to work in Australia, qualifications, criminal history checks and Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact ******@uqcollege.uq.edu.au.

Applications close 2 September 2026 at 11.00pm AEST (Ref #UQC_016_08_26).

Please note applications will be reviewed as received. Candidates may be contacted for interview prior to the job closing date. We encourage candidates to apply as soon as possible. UQ College reserves the right to close this application process early.