Executive Assistant

We're looking for a highly organised and detail-oriented Executive Assistant to join our team in Mitcham, Australia. You will support the executive office, managing complex schedules, coordinating meetings, and ensuring seamless operations across multiple priorities. This is an excellent opportunity for a collaborative professional who thrives in a fast-paced environment and is committed to delivering exceptional support.

• Coordination of Executive schedules and calendar management
• Coordination of meetings for Executive team and committees, including preparing agendas, electronic minutes and management of confidential documents
• Provide timely and accurate information in response to queries by patients, visitors and other customers
• Effectively and efficiently liaise with all levels of staff and various other organisations
• Responsibility for document creation, revision and control
• Assisting with producing and distributing communications to staff and doctors
• Provide backup support for the management of doctor Credentialing applications and renewals, and maintaining accurate and up-to-date records of doctor credentials, qualifications, licenses, and certifications.
• Planning and execution of events and maintaining event calendars
• Collaborate with departments to collect and feature important information for staff newsletters for both sites.
• Booking and coordinating Executive travel.
• Be involved and support continuous improvement projects and audits being undertaken in the department and the organisation
• Assist in compiling data and generating reports to track initiatives
• Other administrative tasks as required.

About You:

You will need a flexible and adaptable approach with occasional out-of-hours meetings and commitments, you will have excellent time management skills and the ability to manage competing priorities effectively.  Your excellent communication and interpersonal skills allow you to engage confidently with stakeholders and deliver a professional service.

What’s in it for You:

At Ramsay, we care for our people by offering benefits that truly support your career, wellbeing and lifestyle, including:

• Grow your career with recognition programs, employee referral bonuses, scholarships, free access to LinkedIn Learning and the Ramsay Leadership Academy
• Save more every day with Ramsay Rewards, giving you exclusive deals at 100+ retailers, restaurants, travel providers and more
• Enjoy peace of mind with lower hospital cover costs and higher extras limits on services like General and Major Dental, plus pharmacy and allied health discounts
• Find balance through flexible rostering options, flexible leave and access to free, confidential counselling and wellbeing support 24/7
• Increase your take-home pay through salary packaging and novated leasing, plus discounts on leisure travel, gyms and lifestyle services.

Why Join Ramsay:

At Ramsay Health Care, “people caring for people” is at the heart of everything we do. We are:

• Australia’s largest private hospital operator, with over 74 sites and 35,000 staff
• A values-led workplace where you’ll be supported personally and professionally
• A place with flexible, permanent and career-growth opportunities nationwide.