Site Administrator

Job Location:

• RMC Duntroon

Working hours - 9:00 - 13:00 (Monday to Friday)

ESS delivers the best hospitality and support services to remote and Defence sites across Australia. From mess halls to accommodation and recreation facilities, our teams keep Defence communities running smoothly every day.

We’re seeking dedicated and reliable Part Time Administrator to join our team supporting the Australian Defence Force through our ESS business. This role plays a key part in ensuring administrative, financial, and operational processes run smoothly, while working closely with site management teams.

Job requirements:

• Perform general office and administrative duties to support site operations.
• Oversee work order administration, including coordinating with stakeholders on service or delivery requirements.
• Provide administrative support to leadership for daily operations.
• Manage invoicing, receipting, and goods receiving, ensuring accuracy and compliance
• Maintain and update data in scheduling and tracking systems, ensuring all billable items are accurately recorded and reported
• Assist with inventory counts and stock management as required.
• Collect, review, and record compliance and safety documentation
• Undertake other ad hoc duties as required.

What we are looking for

• Previous experience in administration, preferably in a site-based or operational environment
• Strong attention to detail, particularly with financial and reporting tasks.
• Well-organised, reliable, and able to manage routine tasks independently.
• High standard of accuracy in data entry and attention to detail.
• A team player with a professional and friendly attitude, with the ability to relate to a diverse range of people, from front line staff to senior management.
• Ability to obtain and maintain a National Police Check and Defence clearance.  
• Australian Citizenship is a mandatory requirement for this position.

Why join us?  

• Be part of a national organisation supporting the Australian Defence Force  
• Job security with a global leader in facilities and hospitality services  
• Supportive team culture and great workplace benefits  
• Ongoing training and career development opportunities.