Executive Assistant to Managing Director

Executive Assistant to Managing Director: 12 Month Contract

We’re looking for an exceptional PA/EA to support our Managing Director, Robert Kelly on a 4-month contract while our current PA takes a leave of absence.

This is not your average PA role – you’ll be at the heart of the business, working one on one with a high performing MD who values excellence, efficiency and initiative.

About the Role:
This role is perfect for someone who thrives in a busy, fast paced environment.

You will:

• Manage a complex diary and coordinate meetings and client appointments.

• Oversee the MD’s email inbox, prioritising correspondence and preparing responses.

• Assist in preparing client advice and documentation.

• Attend client presentations and meetings, supporting the MD as needed.

• Help the MD identify and bring on new business opportunities.

• Work on-site in our Hawthorn office (no remote work).

• Full-time, Monday to Friday, 9:00am – 5:30pm (some flexibility possible)

• Ideally starting 1 September 2026 until end December 2026, with possibility to extend

About Our MD:
Robert has built his firm on excellence, precision, and integrity. He has high expectations, asks lots of questions and values critical thinking.

He is caring, family oriented, and supportive, and working alongside him is both challenging and rewarding.

Who We’re Looking For:
This role is more about personality and cultural fit than the resume. If you can demonstrate organisation, initiative, and the ability to handle high-level responsibility, you will be a great fit.

Key attributes include:

• Patient, quietly confident, and unflappable under pressure

• Proactive, forward-thinking and highly organised with an eye for detail

• Impeccable communication skills – written and verbal

• Well-presented and polished, with a positive presence and values overall health and personal wellbeing

• Comfortable working in a fast-paced, high-expectation environment

• An Engineering, science or accounting background would be very highly regarded

If this sounds like your perfect fit, we want to hear from you.