Records & EDMS Officer

For more than 20 years, KordaMentha has supported businesses through some of their most complex matters and opportunities. Founder owned and led, we are an advisory firm that helps corporations, financiers, lawyers, private investors and government clients to grow, protect and recover value.

That’s what we do, but it’s how we do this that makes us who we are.

Proudly independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community. Our track record shows that we help navigate the best path forward in challenging times, and do so across cities, regions and territories.

In the most stressful or demanding environments, we continue to drive change where it really counts.

Job Description

We are seeking a highly organised and detail-oriented Records & EDMS Officer to join our team and play a critical role in managing the firm’s electronic records lifecycle. This role is responsible for ensuring records are accurately maintained, retained, archived, and destroyed in line with governance and compliance requirements across a complex digital environment.

Working closely with the Records & EDMS Manager and key stakeholders across the business, you will support engagement lifecycle closure, contribute to firmwide information governance across Teams, SharePoint, and network drives, and deliver reporting to Partners and leadership. This is a hands-on role where attention to detail, curiosity, and the ability to navigate large volumes of information are essential to success.

You will also play an important role in identifying opportunities for process improvement and centralisation of records management practices, helping the business reduce risk, improve accessibility, and maintain high standards of compliance.

Key Responsibilities

Manage the end-to-end electronic records lifecycle, including review, retention, archiving, and destruction activitiesConduct detailed audits of engagement and non-engagement records across Teams, SharePoint, and network drivesCoordinate and execute records destruction processes, including obtaining approvals and maintaining audit trailsMaintain and update records databases and tracking tools to ensure accurate documentation of all actionsSupport engagement closure processes, ensuring financial, documentation, and compliance requirements are metPrepare reports and insights for Partners and stakeholders to inform decision-making and approvalsEngage with stakeholders across service lines to confirm actions, follow up outstanding items, and manage expectationsManage archiving and clean-up of digital environments, including restructuring and standardising file systemsWork closely with Technology teams to resolve access issues and support system updates and migrationsIdentify and implement improvements to workflows, reporting, and centralised records management practices

Qualifications

Strong attention to detail with the ability to accurately manage large volumes of informationExcellent organisational skills with the ability to manage competing priorities and deadlinesProven ability to engage with stakeholders and effectively follow up to achieve outcomesStrong communication skills, both written and verbal, with confidence engaging senior stakeholdersProblem-solving mindset with the ability to investigate issues and navigate complex data environmentsExperience working with Microsoft 365 tools, particularly Teams, SharePoint, and related systemsUnderstanding of records management principles, including retention and destruction policiesAbility to work collaboratively across multiple teams and build effective working relationshipsHigh level of integrity, accountability, and discretion when handling sensitive informationRelevant qualification in records management or demonstrated equivalent practical experience

Additional Information

Join KordaMentha — Build your future, shape ours

We don’t just hire talent; we invest in it - with support that accelerates your success in every way

Why Join Us?

Professional Development: Expert mentorship, tailored training via KordaMentha Business School, study support, and our Accelerate program for Analysts to Associate Directors — build your brand, expand your network, and gain strategic insights from senior leadersFlexibility: We champion work/life integration with options that fit your lifestyle.Career Growth: Merit-based promotions, secondments, and opportunities to work alongside senior leaders on impactful projects.Leave That Works for You: Buy extra leave and access volunteer, generous parental leave and career break options.Culture & Connection: Social events, cultural celebrations, be part of our diversity and inclusion program, KMConnect.Family Support: Flexible parental leave, return-to-work support through our partner GracePapers, and resources for every stage of family life.Health & Wellbeing: Inclusive wellness initiatives and confidential and industry leading EAP for you and your family.

This isn’t just a job — it’s a place where your ambitions are nurtured, your wellbeing is valued, and your contributions celebrated. Ready to shape your future with us?

Applying to KordaMentha:

Please submit your resume via our online portal.

At KordaMentha, we're at our best when different perspectives come together to solve complex problems. We believe better outcomes come from people with diverse experiences, backgrounds and ways of thinking.

We bring together the right teams to help our clients tackle complex challenges and move forward with confidence. That collaborative mindset is central to how we work. We foster an environment where ideas are welcomed, curiosity is encouraged and people are empowered to contribute from day one.

It's how we create opportunities and deliver outcomes that count for our clients, our people and the communities in which we operate.

If you're looking for meaningful work, real responsibility and the opportunity to make an impact, we'd like to hear from you.

At KordaMentha, we're at our best when different perspectives come together to solve complex problems. We believe better outcomes come from people with diverse experiences, backgrounds and ways of thinking.

We bring together the right teams to help our clients tackle complex challenges and move forward with confidence. That collaborative mindset is central to how we work. We foster an environment where ideas are welcomed, curiosity is encouraged and people are empowered to contribute from day one.

It's how we create opportunities and deliver outcomes that count for our clients, our people and the communities in which we operate.

If you're looking for meaningful work, real responsibility and the opportunity to make an impact, we'd like to hear from you.