HR & Operations Administrator

• Are you a hands-on problem solver with strong payroll and operations experience?

• Are you a team player with excellent interpersonal skills? 

• Join a dynamic, well-respected NGO with 50 years experience providing place-based, community-led support and services for children, young people and families.

• Join a diverse, passionate team in a flexible and supportive organisation.

• Salary + super + leave loading + generous salary packaging options available. Weave pays above the SCHADS Award hourly rates.

• Aboriginal and/or Torres Strait Islander applicants are strongly encouraged to apply.

Summary of role:

Payroll, HR, and Recruitment Administration

● Efficiently manage end-to-end payroll processes, ensuring accuracy and compliance with legislative requirements, awards, and company policies.

● Regularly review, update, and document payroll processes to optimise efficiency.

● Provide HR administrative support, including coordinating recruitment activities (scheduling interviews, managing panels, candidate communication, conducting reference checks, and maintaining applicant records).

● Assist the HR Manager with a range of human resources initiatives, projects, and reporting.

Operations, Logistics, and Facilities Management

● Manage day-to-day logistical operations across all Weave sites (including keys, vehicles, stationery, mail, office supplies, printing, leases, and storage).

● Oversee facilities and vehicle management, building repairs, upgrades, utilities, cleaning, and maintenance in consultation with Program Managers.

● Lead procurement, vendor management, and contract negotiations for services and facilities to ensure cost-effectiveness.

● Conduct regular reviews and audits of sites, assets, resources, and operational workflows to implement continuous system improvements.

WHS, Compliance, and Risk Management

● Manage work health and safety (WHS) programs and operational compliance across all Weave sites, maintaining the WHS Risk Register and Incident Register.

● Complete specific risk assessments (e.g., workplace safety, health regulations) and follow up on building and vehicle incidents.

● Ensure designated First Aid Officers and Fire Wardens are appointed across sites and that their training and certifications remain current.

● Contribute to the broader organisational risk register and prepare Operations and WHS reports for the HR Manager.

● Ensure relevant commercial and operational insurance policies are current, competitive, and sufficient.

Workplace Support, Staff Onboarding, and Events

● Collaborate with the HR Manager and Systems Administrator to ensure seamless staff onboarding, induction, and offboarding regarding operational systems and physical workspaces.

● Ensure all staff have the necessary equipment, tools, and safe workspaces to perform their roles effectively.

● Manage logistics for organisation-wide events, including staff meetings, Board meetings, team-building days, community celebrations, and volunteer working bees.

● Provide coordination and management support for external contractors and temporary volunteers.

Selection Criteria:

1. Minimum 2 years of experience in payroll management, administration, and/or operational/facilities coordination.

2. Demonstrated experience in WHS, including supporting safe, compliant, and well-maintained operational environments.

3. Strong attention to detail, excellent analytical accuracy (especially regarding payroll and tracking resources), and a commitment to maintaining absolute confidentiality.

4. Proven ability to manage competing priorities, think proactively and respond to operational challenges in a fast-paced, resource-conscious, not for profit setting.

5. Highly organised with ability to manage multiple tasks and deadlines simultaneously.

6. Excellent interpersonal and communication skills, with proven ability to build strong relationships with internal teams, external contractors, vendors, and stakeholders.

7. Understanding of the importance of cultural safety for Aboriginal and Torres Strait Islander peoples, the strengths of Aboriginal and Torres Strait Islander peoples and the impacts of intergenerational trauma and colonisation.

8. A collaborative team player with strong negotiation and conflict resolution skills, common sense, adaptability, and an excellent sense of humour under pressure.

9. NSW Working with Children Check

10. National Police Check

11. NSW full unrestricted Driver’s Licence

How to Apply

• Send us your up to date resume and a document responding to each of the selection criteria (listed above), and outlining how you meet them.

• Please send these documents to Patricia Vasquez, HR Manager via email: ***********@weave.org.au

Applications close midnight on Sunday 23 August 2026

Please Note: in order for us to properly assess your application, we require both your resume and the document addressing each of the selection criteria.

 Please phone Patricia on 0404 559 *** for further information about the role.

 Aboriginal and/or Torres Strait Islander applicants are strongly encouraged to apply.