Office Administrator

Immersive Technologies is the global leader in mining equipment simulation and blended learning solutions, with more than 30 years of experience elevating human performance in mining. We employ over 300 people globally and have sold to over 50 countries, as the largest manufacturer of Mining Simulators in the world.

We’re seeking an Office Administrator to join our Head Office in Osborne Park, providing a central point of contact for all things building and administration.  There will be ample handover with our current Office Administrator before they relocate.  Then this position will operate autonomously to maintain an efficient and professional centralised office administration function for the business.  This will see you drawing on your experience and expertise to achieve satisfying and rewarding results, as you showcase the positive impact of a smooth-running front of office operation.

The breadth of this position means there’s a strong Receptionist component, predominantly stemming from deliveries and couriers (rather than high call volumes, or customer visits).  There will be a mix of day-to-day essentials, combined with administrative duties such as:

• Greeting and registering incoming visitors to the Head Office
• Answering and appropriately actioning incoming calls
• Responding to generic email inboxes and physical mail distribution
• Coordinating office supplies, including first aid kits
• Scheduling deliveries and couriers
• Attending to meeting room set ups and pack downs
• Daily check and maintenance of common-use facilities (kitchens, lunchrooms, meeting rooms) in coordination with outsourced cleaning services
• Attending to building maintenance and repairs in conjunction with the external Building Manager
• Event coordination, catering, travel and accommodation bookings, credit card reconciliations
• Contributing to the administrative support to Sales, Marketing, Business Development and other corporate services functions.

As this position also provides some support to Executives and HR, appropriate discretion and strong adherence to confidentiality is essential.

We’ll be identifying the right person for this opportunity based on:

• Interpersonal and customer service skills
• Microsoft office suite skills
• Attention to detail and accuracy
• Ability to juggle multiple incomings to methodically achieve successful and timely outcomes
• Ability to work autonomously, but also contribute to a broader team
• Problem solving skills to source solutions to everyday issues that may present
• Pride in work and professional standards.

This is an opportunity to join a highly successful global business founded in Perth, with its core products made in Western Australia.  We offer the niceties that add to a great workplace culture – free onsite parking, end-of-trip facilities, and a popular public café conveniently located downstairs, plus fresh fruit, top-notch coffee machine and numerous employee events throughout the year, as we celebrate our achievements.