Administrator Assistant

About the role

Initial 6-month contract with strong potential for extension.

The Project Office Administrator plays a vital role in supporting the delivery of projects while ensuring the smooth operation of day-to-day office functions. This role manages workforce logistics, project documentation, scheduling, and financial tracking, while also overseeing administrative systems, office coordination, and team support to maintain an efficient and professional working environment.

Key responsibilities

• Handle telephone and reception duties as required

• Maintain a clean, organised, and professional office environment

• Perform job-specific filing, emailing, and faxing

• Update and maintain project documentation

• Track project progress and follow up on outstanding action items

• Assist with scheduling and coordination of staff and project activities

• Review employee timesheets for accuracy and completeness

• Prepare and issue quotes to clients

• Submit monthly progress claims

• Monitor and track financial performance of projects

About you

• Professional approach when dealing with clients in person and on the telephone (essential)

• Confident manner (essential)

• Positive approach to change (essential)

• Ability to manage multiple tasks and meet deadlines

• Ability to work under pressure

• Organisational and time management skills

• Excellent attention to detail

• Proficiency in MS Office: Outlook, Word, Excel, Sharepoint

• Minimum typing speed 45 wpm

• Previous experience in an administrative, construction, or project coordination role is preferred.