Disbursements, Specialist

Job Description

The Disbursements Specialist is responsible for high volume processing of consignment for Canadian and other markets. The primary mandate for the Disbursements Specialist is to ensure all consignments are paid on time and that appropriate remittance process and systems are adhered to

Responsibilities

Responsible for preparation of consignor files including the review of contract essentials, VAT verification, lien searches, data entry of banking and supplier information in Oracle Supplier Maintenance moduleAssumes the preparation of the seller settlement statementsAccountable for preparation of accounting journal entries based on the seller statementsResponsible for reviewing that seller invoices are in accordance with the seller settlement statements and make sure that these are paid by the Accounts Payable teamAccountable for preparation of Sale reconciliation reportsSupplier Maintenance responsibilities for all payables; create new suppliers to Oracle, update current suppliers and merge duplicatesEnsures the accurate entry of banking information in Oracle Customer Maintenance moduleOversees and request, searches and reviews public recording documents to determine status of liens filed against propertyEnsures compliance with organization policies and government regulationsActively contributes to improve procedures with innovative thinking to manage ongoing growth and business challengesPerforms other duties as assigned

Qualifications

2-4 years of experience working in an office environmentExperience working with ERP systems, Oracle is a plusProficiency with Microsoft ExcelFluent verbal and written communication skills in EnglishOrganized, detailed-oriented and able to multi-task in a fast-paced environment