Surf Lifesaving Administrator

FULL‑TIME SURF LIFESAVING ADMINISTRATOR

Full‑Time (38 hrs/week)
Coolum Beach Surf Life Saving Club

Join Our Dedicated Team and Help Make a Difference

Are you passionate about communications, highly organised, and looking to make an impact in your community? The Coolum Beach Surf Lifesaving Club is seeking a proactive, creative Administrator to join our team full‑time. In this diverse role, you’ll support a wide range of club activities — from member engagement and community programs to lifesaving operations, nippers, surf sports, events and general administration. You’ll be a central point of coordination across the organisation, helping to keep our systems running smoothly, strengthening communication, and ensuring our volunteers, members, and community feel supported and connected.

About Us

For over 100 years, Coolum Beach Surf Lifesaving Club has proudly protected our beaches and supported the Sunshine Coast community. We are a not-for-profit organisation devoted to lifesaving, water safety education, surf sports, and fostering connection among our members and volunteers. Our club is a hub of activity year-round, with patrols, training, surf sports, and community programs that make a real difference.

About the Role

This is a full-time position Monday to Friday, with occasional out‑of‑hours meetings or events aligned to club operations.

The role is highly task‑focused, deadline‑driven, and operational in nature. We are seeking someone who can confidently manage a steady workflow and get tasks completed efficiently and accurately in a busy, volunteer‑led environment.

The club operates at a fast pace, particularly during peak periods of the season, and priorities can change quickly. Success in this role relies on being practical, organised, resilient, and comfortable working within established ways of operating while supporting ongoing operational improvement.

Key Responsibilities

Member Support & Administration
• Assist with welcoming new members, helping them through required checks, and maintaining accurate member records.
• Respond to general enquiries and provide helpful, timely support to members and families.

Program & Activity Support
• Provide administrative support for the club’s programs (e.g., youth programs, training groups, volunteer teams).
• Assist with sign‑on processes, attendance tracking, communication to groups, and coordinating helpers/volunteers.

Event & Activity Coordination
• Support registrations for club activities, events, and competitions.
• Liaise with external organisations and help coordinate schedules, lists, and communication for participants.

General Office Administration
• Manage the inbox, prepare documents, maintain files and templates, take meeting notes, and assist with day‑to‑day office functions.

Basic Finance Support
• Assist with simple finance tasks such as receipting, raising purchase orders, handling small cash items, and communicating with suppliers.

Communication & Digital Support
• Update website sections, prepare social media posts and newsletters using club templates, and help share information with members.
• Support development of consistent and clear communication across the club.

About You

We’re looking for someone who is:

• Tech-savvy and confident using systems, digital tools, and emerging technologies

• Creative with excellent written and visual communication skills

• Highly organised, with strong time management and attention to detail

• Able to work both independently and collaboratively

• Proactive, adaptable, and solutions-focused, with the ability to take initiative and deliver results

• Knowledge of or interest in surf lifesaving, sport, or community organisations is desirable

• Must have a Blue Card or ability to obtain
  

Benefits of Working with Us

• Be part of a respected and welcoming community organisation with a proud history

• Work with a supportive team of passionate staff and volunteers

• Opportunities for professional development in communications, surf sports, and administration

• Make a real difference by supporting lifesaving operations, surf sports, and member engagement

How to Apply

Applicants must have a strong skill set relevant to the above duties or prior experience working or volunteering with Surf Life Saving

If you’re ready to combine your communications skills with community impact, we’d love to hear from you. To be considered please submit a cover letter and up to date resume with your online application.

Apply today and become an essential part of our Surf Lifesaving family!