Executive Assistant to Director

About the role

An exciting opportunity has become available for an exceptional Executive Assistant to work closely with the Director of JLE Projects within the luxury residential property sales and marketing sector. This is far more than a traditional administrative role. You will become a trusted right hand to the Director, working across executive support, project coordination, sales and marketing administration, client communication and day-to-day business operations.

Key responsibilities

• Manage calendars, meetings, appointments and site visits

• Proactively manage priorities, correspondence, emails and follow-ups on behalf of the Director

• Prepare meeting agendas, presentations, briefing documents and supporting materials

• Maintain organised files, documentation and business records

• Prepare detailed project reporting and regular client updates

• Assist with the coordination and execution of property marketing campaigns

• Manage timelines, marketing assets, approvals and supplier follow-ups

• Liaise with developers, architects, consultants, agencies and project stakeholders

• Track key project milestones, deadlines, deliverables and outstanding actions

• Act as a professional point of contact for clients, developers, consultants and buyers when required

About you

• Previous experience as an Executive Assistant, Personal Assistant, Project Coordinator or similar high-level support role

• Exceptional organisational and time-management skills

• Outstanding attention to detail and accuracy

• Strong written and verbal communication skills

• The ability to confidently communicate with senior executives, clients and external stakeholders

• A proactive, solutions-focused approach

• Strong follow-up skills and the ability to manage multiple priorities simultaneously

• The ability to remain calm, organised and effective in a fast-paced environment

• A high level of professionalism, discretion and confidentiality

• Confidence using Google Workspace, Microsoft Office, CRM systems and project management platforms

About us

JLE Projects is a growing, high-performing business within the luxury residential property sector. We work directly with senior decision-makers and gain exposure to the full lifecycle of premium residential developments from project planning and marketing through to launch, sales and delivery while working with leading developers, architects, consultants, creative agencies and property professionals.