Office Manager

About the role

OFFICE MANAGER – COASTAL FENCING SOLUTIONS

Are you a highly organised office professional looking to take ownership of the office for a successful and growing trades business?

If you're successful, you'll enjoy:

• Supportive leadership & a positive team culture

• Training, growth & real career development

• Modern systems & a professional work environment

• A role you can genuinely take ownership of

• The opportunity to grow alongside the business

Coastal Fencing Solutions is on the hunt for an experienced Office Manager!

We're a growing Sunshine Coast fencing and retaining wall company focused on quality workmanship, great communication and providing our clients with a professional service from enquiry through to completion.

As our Office Manager, you'll take ownership of the day-to-day office operations, keeping our clients looked after, our systems organised and everything behind the scenes running smoothly.

What You'll Do

• Be the key point of contact for client calls, emails, enquiries and job updates

• Manage new enquiries, bookings and scheduling

• Keep ServiceM8 accurate and up to date

• Prepare and send quotes from supplied job information

• Follow up quotes and outstanding enquiries

• Manage invoicing, accounts payable/receivable and payment follow-ups

• Assist with payroll and keep Xero records organised

• Maintain employee records, licences and onboarding

• Keep job information, documents and office systems organised

• Help improve administration systems and processes as the business grows

What We're Looking For

• Minimum 5 years experience in office management, administration or a similar role

• Strong communication skills, friendly, professional and confident

• Highly organised with excellent attention to detail

• Someone proactive who can work independently and stay on top of things

• Confident with computers ServiceM8 and Xero experience is highly regarded

• Experience within a trades or construction business is preferred but not required

• Experience with invoicing and accounts is highly regarded

• Most importantly, someone who wants to take ownership of their role and grow with the business

If this sounds like you send your application directly to ••••@coastalfencingsolutions.com with your resume, references and a brief overview of your relevant experience. We’d love to hear about your previous roles, the responsibilities you’ve managed and why you think you’d be a great fit for Coastal Fencing Solutions.

Use “Office Manager Applicant” as the subject line.

And to show us you've read the whole ad, add a P.S. telling us your favourite thing to have for breakfast.