Executive Assistant

Location: Osborne Park, WA Employment Type: Permanent full-time, Monday to Friday

About Re:GROUP

Re:GROUP have been supporting Australia's North-West for more than 15 years, evolving into a trusted provider of integrated mining, civil and transport solutions. Guided by our vision to Resource, Rehaul and Renew, we deliver end-to-end services that support some of Australia's leading resource projects.

Our business manages a modern fleet of more than 400 pieces of equipment across the Pilbara and Kimberley regions, providing equipment hire, heavy haulage, bulk haulage and asset management solutions. With significant investment in our people and fleet, Re:GROUP has experienced strong growth and continues to expand its operations across Western Australia.

Behind every successful project is a dedicated corporate team that keeps our business moving. We pride ourselves on fostering a collaborative, professional and supportive workplace where our people are empowered to contribute, grow and make a genuine impact.

As our business continues to grow, we're looking for an experienced Office Manager to play a key role in supporting our Managing Director, Executive Leadership Team and the day-to-day operations of our head office.

Responsibilities

• Provide high-level confidential administrative and executive support to the Managing Director and Executive Leadership Team
• Manage the Managing Director's calendar, meetings, travel arrangements, correspondence and daily priorities to ensure efficient time management
• Coordinate executive meetings, including scheduling, agendas, minutes, action items and meeting logistics
• Oversee the day-to-day operations of the office, ensuring a professional, organised and efficient workplace
• Act as the face of the business by managing reception, welcoming visitors and clients, handling incoming calls and delivering exceptional front-of-house service
• Coordinate office facilities, supplies, equipment, contractors and service providers to ensure the office operates smoothly
• Plan and coordinate internal meetings, company events, workshops, travel arrangements and employee engagement activities
• Prepare, format and maintain business documents, reports, presentations, correspondence and company records while maintaining confidentiality
• Provide administrative support across the business, including onboarding activities, document management and assistance with business improvement initiatives
• Build positive relationships across the organisation and proactively identify opportunities to improve office systems, processes and overall operational efficiency

Skills & Experience

• 2-5 years’ experience as an Executive Assistant, Office Manager or in a similar role
• Experience within the mining, resources, engineering or construction industry
• Outstanding organisational and time management skills
• Excellent written and verbal communication skills
• Strong attention to detail and the ability to manage competing priorities
• A high level of professionalism, discretion, and confidentiality
• A proactive, adaptable and solutions focused approach

Why Join Us

• Supportive and collaborative team environment within a stable and growing business
• Opportunity to work closely with the Managing Director as well as the Executive Team
• Convenient office location in Osborne Park with free on-site parking

Ready to Apply?

Don’t miss this opportunity, we are currently conducting interviews.

If you're an organised, personable and proactive Executive Assistant looking for your next challenge, we'd love to hear from you.

Apply now!