Business Administration Coordinator

Part-time: 20–25 hours per week
Office location: Bulimba, Brisbane

Muscle Mat is one of Australia's fastest growing home comfort brands. We design and sell premium home goods products direct to consumer, across Australia, New Zealand and the United States.

We are looking for a highly organised, proactive and hands-on Business Administration Coordinator to join our team on a part-time basis, working approximately 20–25 hours per week from our Bulimba office.

This is a varied role suited to someone who enjoys keeping things organised, following tasks through to completion and taking ownership of important administration details that keep a business running smoothly. You will work across general administration, invoicing, compliance, record keeping, reporting and coordination, while also providing some personal administrative support to the CEO.

We are looking for someone who is practical, resourceful and comfortable thinking on their feet. You should be someone who notices what needs to be done, follows up without being asked repeatedly and is happy to get involved in a wide range of tasks.

• Manage general office and business administration

• Prepare, organise and maintain business paperwork and documentation

• Maintain accurate business records, files, spreadsheets and internal documents

• Complete forms, applications and other administrative paperwork

• Keep administrative systems organised and up to date

• Assist with miscellaneous administrative tasks as required

• Assist with invoicing, receipts, expenses and other accounts administration

• Liaise with accountants and bookkeepers

• Gather and prepare documentation required for bookkeeping and accounting

• Follow up on invoices, payments or financial paperwork where required

• Maintain organised financial records and supporting documentation

• Assist with business compliance requirements and associated paperwork

• Help coordinate registrations, renewals, insurance documents and other business requirements

• Maintain records relating to compliance and business administration

• Track important deadlines, renewals and outstanding requirements

• Liaise with external providers where documentation or information is required

• Assist with preparing reports, summaries and supporting documentation

• Gather and organise information required for internal or external reporting

• Maintain spreadsheets, trackers and business records

• Help ensure documents and reports are accurate, complete and submitted on time

• Make bookings and coordinate appointments, services, travel and other business requirements

• Obtain quotes and organise suppliers or service providers

• Follow up suppliers, contractors, staff and external parties

• Keep track of outstanding tasks and ensure they are followed through to completion

• Assist with meeting coordination, scheduling and general organisation

• Provide general administrative support to the CEO

• Assist with calendar management, appointments and bookings where required

• Provide occasional personal assistance, such as organising car servicing, appointments or other practical tasks

• Help coordinate miscellaneous requests and follow-ups on behalf of the CEO

• Handle confidential business and personal information with discretion
  

We are looking for the following:

• 3+ years experience in business administration, executive assistance, office administration, operations coordinating or a similar role

• Experience with invoicing, bookkeeping administration, compliance documentation and working with accountants or bookkeepers would also be beneficial.

• Experience in the eCommerce space highly regarded

• Experience with companies operating across multiple different countries highly beneficial.

Please apply via Seek, and include a cover letter outlining your suitability for the role.