Administrative Officer

Who we are:

Fenner Conveyors, a Michelin Group Company, is a world leader in providing engineered conveyor solutions for the mining and industrial sectors. As the only company in Australia capable of designing, manufacturing, installing, and servicing complete conveyor systems from head to tail, we offer unmatched end-to-end expertise.

With a manufacturing heritage spanning over 150 years, Fenner Conveyors operates across 30 manufacturing, engineering, and service locations, employing more than 1,200 people. We deliver a comprehensive range of conveyor products, services, and advanced technologies to support our customers’ operations.

Our people are at the heart of everything we do. We are committed to fostering a safe, diverse, and inclusive workplace where everyone can thrive—because we believe that together, everyone achieves more.

Guided by our core values—respect for people, customers, facts, shareholders, and the environment—we embrace an all-sustainable approach that balances People, Profit, and Planet. Through continuous innovation and commitment, we are driving a better, more sustainable future for all.

About you:

Due to an internal movement, we are seeking a motivated and detail-oriented Administration Officer to join our administration team based in Mackay on a 6‑month fixed-term contract with the potential to transition into a permanent role. This opportunity offers exposure to a broad range of administrative responsibilities and the chance to further develop your skills within a supportive, close‑knit team of five.
 
Reporting to the Commercial Accountant Team Lead, this role is well suited to someone with proven administrative and project management experience who is eager to grow, contribute to a high‑performing team, and take ownership of day-to-day administrative operations.
 
You will bring a strong background in administrative support, with demonstrated proficiency in ERP systems and Microsoft Office, particularly Excel and Word. You are highly organised and service‑focused, with a strong attention to detail, well‑developed problem‑solving skills, and the ability to effectively prioritise tasks in a fast‑paced environment.

Job Responsibilities

To succeed in this role, you'll bring proven experience in administrative support and a proactive mindset. Your ability to meet deadlines, communicate effectively, and build strong relationships with both colleagues and stakeholders will be key to your success.

Key responsibilities include:

• Supporting the finance team by raising and receipting purchase orders against job orders using Epicor
• Ensuring goods are received in good condition and match required specifications
• Monitoring and managing site stationery supplies
• Preparing and managing monthly job costings
• Updating and maintaining various registers, managing the support and sales inboxes, and following up on queries promptly
• Coordinating travel and accommodation bookings and offering general admin support to branch employees
• Assisting with payroll timesheet entry and supporting month-end reporting as needed

Why join Fenner?

Joining Fenner Conveyors means becoming part of an organisation that values its people and supports them to reach their full potential. You will gain exposure to major national projects and work alongside industry leaders in a collaborative, high-performing environment.

We offer a supportive, approachable leadership team, flexible work arrangements, and a culture that values wellbeing, diversity, and inclusion.

Our benefits include but not limited to,

• Annual Group Bonus participation
• Michelin Share Scheme
• Access to Fenner Fits – our wellbeing, recognition, and discounts platform
• Option to purchase up to two weeks’ additional leave per year through our Leave Purchase Program
• On-site parking and modern amenities
• Career development programs including Emerging Leaders & Supervisor Training
• An active social calendar with regular internal and external events

If you are smart, passionate, innovative, culturally open, curious and collaborative, we’d like to hear from you. If you are ready to take on a challenge and contribute to our ongoing success, we encourage you to apply.