Estimating & Administration Coordinator

The Estimating & Administration Coordinator supports the business across estimating, accounts, budgeting, project administration and general office coordination.Key ResponsibilitiesPrepare estimates, quotations and tender submissions.Review drawings, scopes and specifications and obtain subcontractor and supplier pricing.Assist with project budgets, cost tracking, variations and forecasting.Prepare and issue invoices through Xero and assist with accounts payable and receivable.Reconcile invoices, purchase orders and project costs.Provide general administrative support to directors and project teams.Manage diaries, meetings, appointments and key project dates.Book flights, accommodation, transport and prepare travel itineraries.Maintain project files, registers, compliance documents and company records.Assist with procurement, purchase orders, subcontractor documentation and project setup.Liaise professionally with clients, subcontractors, suppliers and consultants.Skills & ExperienceStrong administration, organisation and time-management skills.Experience with Xero, Microsoft Excel, Word and Outlook.Bluebeam experience is highly regarded.Strong attention to detail and numerical accuracy.Ability to manage multiple priorities and deadlines.Construction, fitout or estimating experience is highly regarded.