Administrative Assistant

Administrative Assistant – Join the Team at Vergola®

About Us

For over 30 years, Vergola® has been the market leader in designing and manufacturing premium opening roof systems across Australia. Our products enhance outdoor living spaces with quality, innovation, and style — proudly Australian-made and backed by exceptional customer service.

Our Adelaide office is growing, and we’re looking for an organised, people-focused Administrative Assistant to join our friendly local team.

About the Role

Reporting to the General manager and Operations Manager, you’ll be the central support for our sales, installation and operations teams.

This full-time role is varied and fast-paced. You’ll help keep projects on track from the first enquiry right through to installation, and be a key point of contact for our customers.

Your day-to-day will include:

· Answer and direct incoming calls, emails and customer enquiries

· Schedule appointments and coordinate job bookings for the team

· Prepare and process orders, quotes and project documentation

· Complete and lodge council permit applications, and follow up approvals

· Maintain accurate project files, data entry and records

· Provide general office administration and reception support

· Assist the wider team wherever needed to keep the office running smoothly

· A positive attitude and willingness to learn

You'll be the friendly face and voice of Vergola® — helping create a positive first impression for our clients and keeping our office running smoothly.

Highly regarded (but not essential):

· Experience with council permits or building approvals

· Background in building, construction, home improvement or similar industries

About You

You enjoy being the “go-to” person in the office and like having variety in your day. You’re organised, calm under pressure and happy to pitch in wherever needed.

We’d love to hear from you if you have:

· Strong organisational and multitasking skills

· A warm, professional and confident manner – in person and on the phone

· Strong verbal and written communication skills

· Previous experience in administration, reception or office coordination

· Great attention to detail and accurate data entry skills

· Solid computer skills, including MS Office (Word, Excel, Outlook)

· Good time management with the ability to juggle competing priorities

A positive attitude and willingness to learn

Experience in the building, construction, or home improvement sector will be highly regarded, but not essential.

Why Join Vergola?

✅ Supportive team culture – small, friendly team where your contribution is valued

✅ Stability – long-term role with a trusted, established Australian brand

✅ Work-life balance – Monday to Friday, no weekend work

✅Training & development – on-the-job support and opportunities to grow with the business

✅Pride in what you do – be part of creating premium outdoor spaces customers love

How to Apply

If you’re a team player who enjoys variety, customer contact and being at the heart of a busy office, we’d like to hear from you.

Apply Now with your resume and a short cover letter outlining why you’d be a great fit for Vergola®.