Receptionist and Administration Officer

Receptionist and Administration Officer
Ultradata is looking for a Receptionist and Administration Officer to bring warmth, professionalism and precision to our corporate head office in Malvern East, Victoria. You’ll be the first point of contact for visitors, callers and staff — and the person who keeps our admin engine running smoothly behind the scenes.
Who We Are
Ultradata – A long-established business with 49 years of experience and a trusted technology business partner to significant financial institutions across the Australian and Asia Pacific financial services market.
Key responsibilities include
Reception management, visitor sign‑in, switchboard operations and meeting room coordinationMail, courier and central inbox managementTravel bookings, documentation and staff travel profile maintenanceAccounts Receivable support including cash receipting and debt follow‑upOffice amenities, stationery and supplies managementAdministrative support including filing, scanning, printing and hospitality assistanceAssisting in other administrative tasks such as seating plans, training record maintenance, etc.Keeping our workspace organised, stocked and reflective of our corporate image.

The ideal candidate
Must have a minimum of 12 to 18 months’ experience in a similar role in a busy corporate environmentExceptional presentation, client service, and ability to deal effectively with people at all levelsAccuracy and attention to detailPunctuality and reliabilitySound computer skills including Microsoft Excel, Word & OutlookExcellent presentation and groomingAbility to multi-task, prioritise and meet conflicting deadlinesMust be willing to work from the office every day.
All in all, personal presentation and willingness to learn, develop and get to know the business will be the key factors that differentiate the very best candidates.