Corporate Receptionist & Administration Assistant

About Us HLB Mann Judd is an award-winning chartered accounting firm. With offices in Australia and New Zealand, we provide a comprehensive range of business, advisory and financial services.

We are part of the HLB Global Network HLB Mann Judd is an independent member of HLB, a global advisory and accounting network. HLB is a top 10 global accounting network, through the power of over 58,000 professionals across 155 countries, we combine local expertise and global capabilities to serve client needs.

Our tagline – Together We Make It Happen – recognises that people are our firms’ strongest assets.

About the role We are looking for a polished and proactive Receptionist & Administration Assistant. In this standalone role, you will deliver exceptional service while ensuring the smooth day-to-day running of our office.

This is a fantastic opportunity for someone who enjoys a fast-paced environment and takes pride in creating a professional and welcoming client experience.

Key responsibilities:

Front Office & Client Service

• Meet and greet clients and visitors
• Manage incoming calls and enquiries
• Maintain a professional and welcoming reception area

Administration & Coordination

• Manage incoming and outgoing mail, couriers, deliveries, cabcharge & parking
• Monitor shared inboxes and respond or escalate queries
• Book meeting rooms and coordinate daily office activity

Office & Facilities

• Ensure kitchens, meeting rooms and common areas are clean and stocked
• Order and manage office supplies and stationery
• Liaise with building management, cleaners and suppliers

Events & Team Support

• Arrange catering, office ordering and support for internal and client events
• Provide general administrative support across the business

Skills & experience

• Previous experience in a receptionist or front desk role
• Strong communication and customer service skills
• High attention to detail and professional presentation
• Excellent time management and organisational ability
• Intermediate Microsoft Office skills

About you You are personable, reliable and take initiative. You thrive in a busy environment, enjoy helping others and are confident managing multiple priorities with minimal supervision.

Why join us?

• Be the first point of contact for a professional, client-focused organisation
• Collaborative and supportive team environment
• Varied role with exposure to office operations and events
• Stable, long-term opportunity