Executive Assistant / Legal Assistant

Summary:

We are seeking a dedicated Executive Assistant / Legal Assistant to join our team in Dandenong, Victoria. This permanent, full-time role is essential for providing administrative support to our legal department, ensuring efficient operations and effective communication. The ideal candidate will possess strong organisational skills and a keen attention to detail, contributing to the overall success of our organisation.

Responsibilities:

Provide comprehensive administrative support to the legal team, including managing schedules and coordinating meetings.

Prepare and organise legal documents, correspondence, and reports as required.

Assist in the management of case files and maintain accurate records.

Conduct research and gather information to support legal proceedings.

Liaise with clients, external legal counsel, and other stakeholders to facilitate communication.

Handle confidential information with discretion and professionalism.

Perform general office duties, including filing, data entry, and maintaining office supplies.

Qualifications:

High school diploma or equivalent; further education in administration or legal studies is an advantage.

Entry-level experience in an administrative or legal support role is preferred.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal management software.

Strong organisational and time management skills with the ability to prioritise tasks effectively.

Excellent written and verbal communication skills.

Attention to detail and a high level of accuracy in work.

Ability to work independently and as part of a team.

We are seeking a highly organised and proactive Executive Assistant / Legal Assistant to support a Principal within a busy and growing legal practice based in Dandenong.

This is an excellent opportunity for someone with 1–2 years’ experience in a legal assistant, executive assistant, or administrative support role, ideally within a law firm environment, who thrives in a fast-paced setting and takes pride in delivering high-quality, compliant work.

About the Role

You will provide day-to-day executive and administrative support to the Principal, ensuring smooth operations across legal, client, and office functions.

Key Responsibilities

Diary and calendar management, scheduling appointments and meetings

Drafting, formatting and proofreading legal documents and correspondence

File management, document control, and maintaining accurate records

Client liaison and professional communication (phone, email, in person)

Assisting with compliance, legal processes, and administrative workflows

Coordinating tasks, priorities, and deadlines in a fast-paced environment

General office administration and support duties

Skills & Experience

Minimum 1–2 years’ experience as a Legal Assistant, Executive Assistant, Personal Assistant, or Administrative Assistant

Previous law firm experience highly desirable

Strong attention to detail, accuracy, and organisational skills

Excellent written and verbal communication skills

Ability to manage multiple priorities and meet deadlines

High level of professionalism, discretion, and confidentiality

Strong understanding of compliance, processes, and quality standards

Proficient in Microsoft Office (Word, Outlook, Excel) and document management systems

About You

You are:

Fast, reliable, and dependable

Focused, diligent, and highly organised

Dedicated with a strong work ethic

A team player with a friendly and professional manner

Committed to delivering high-quality work with attention to detail and accuracy

Proactive, adaptable, and ready to support where needed

Why Join Us

Stable, full-time permanent role

Work closely with an experienced Principal

Supportive team environment

Opportunity to grow your legal career

Convenient Dandenong location

If you are a motivated and detail-oriented professional looking to build your career in a legal environment, we would love to hear from you.

Apply now with your resume

Practice Manager – Nick Tesch 0477009840 nick.t@pstanton.com.au