Event Planner, Major Events

About the organisation:

Melbourne Royal® is a member-based, not-for-profit organisation that was formed in 1848 and the purpose is to celebrate agriculture, cultivate events and strengthen communities.

Our Vision is for Melbourne Royal to be globally recognised as a seal of excellence, highly valued for:

• Showcasing food and beverage, produce and producers
• Presenting premier events, including but not limited to the Melbourne Royal Show
• Activating and creating vibrant event spaces at Melbourne Showgrounds.

Every experience with our organisation and our people is designed to bring a smile to your face. From being a valued member to the awards, events and the venues we manage along with every other professional service we provide. We are cultivators of happiness.

In 2021, our organisation rebranded from the ‘RASV’ to ‘Melbourne Royal®’ to signify the beginning of an exciting new era for our organisation in the lead up to celebrating 175 years in 2023.  The rebranding to Melbourne Royal maximises our opportunities for business growth – developing new awards, new events, new venues, new services and membership and minimises our investment on creating new brands and logos as we innovate and create programs.

Melbourne Royal is seeking an experienced Event Planner to join our team at Melbourne Showgrounds. As the Event Planner for Major Events, you will play a pivotal role in the planning and execution of high-profile events in the vibrant city of Melbourne. Key Responsibilities:

• Collaborate with internal teams and external stakeholders to conceptualise, plan, and execute major events at Melbourne Showgrounds.
• Manage all aspects of event logistics, including venue selection, vendor coordination, and on-site management to ensure seamless execution.
• Develop comprehensive event timelines, budget plans, and contingency strategies to meet project objectives and deadlines.
• Negotiate contracts with suppliers and vendors while maintaining strong working relationships to achieve cost-effective solutions without compromising quality.
• Lead cross-functional teams to deliver exceptional event experiences that align with Melbourne Royal's brand standards and exceed customer expectations.
• Stay abreast of industry trends, best practices, and regulations to continually enhance the quality and innovation of our major events.

Required Skills and Qualifications:

• A minimum of 5 years' proven experience in event planning or related roles within the marketing or hospitality industry.
• Demonstrated capability in managing large-scale events from conception through to completion, whilst maintaining exceptional attention to detail.
• Strong negotiation skills with a proven ability to secure favourable terms with vendors and suppliers.
• Excellent project management abilities with proficiency in budgeting, resource allocation, and timeline management.
• An innovative mindset with the ability to think creatively and strategically when problem-solving under pressure.
• Outstanding communication skills with a collaborative approach to working effectively within diverse teams as well as engaging external partners.

This is a fantastic opportunity for an ambitious Event Planner who is passionate about delivering outstanding major events. If you are ready to take on this exciting challenge in one of Australia's most dynamic cities, we would love to hear from you!

• Proven experience in planning and executing major events
• Demonstrated ability to manage event budgets and resources effectively
• Strong understanding of event marketing and promotional strategies
• Excellent project management skills, with the ability to handle multiple tasks simultaneously
• Exceptional communication and negotiation abilities for liaising with vendors, sponsors, and stakeholders
• In-depth knowledge of Melbourne's event landscape and local regulations
• Creative problem-solving skills to address challenges during event planning and implementation
• Proficiency in using event management software and tools
• A proactive, adaptable, and detail-oriented approach to work in a fast-paced environment
• A relevant qualification in Event Management or Marketing (desirable)