Executive Assistant

Job description
Agency Department of Trade, Business and Work unit Business and Regions Executive

Asian Relations
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Darwin
Position number 5477 RTF 353824 Closing 23/08/2026
Contact officer Patricia Sigston, Executive Officer on 08 8999 6621 or patricia.sigston@nt.gov.au
About the agency https://business.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=353824
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.

Primary objective
Provide executive level administrative support and coordination to the General Manager Business and Regions and staff to
assist the division to operate effectively.

Key duties and responsibilities
1. Work collaboratively within the Business and Regions division, providing executive level assistance to the General

Manager, including word processing, diary and email management, professional receptionist support, travel arrangements
and directing the flow of correspondence.

2. Coordinate and assist in the preparation of briefings, reports, general correspondence, records management, meeting
preparation and minutes.

3. Maintain strong and effective relationships with all levels of staff within the agency, external agencies, and outside
organisations, to assist in the smooth day to day operations of the agency’s activities.

4. Maintain effective security over confidential and sensitive records and documentation.
5. Continually improve administrative systems and processes to ensure effectiveness and efficiency.
6. Responsibility for general office duties including stationery ordering, and monitoring of IT, phones, printers, and vehicle

costs.

Selection criteria
Essential
1. Proven experience working effectively in an executive support role or equivalent experience requiring confidentiality,

initiative, integrity, and sound judgement.
2. High level of motivation with demonstrated sound organisational, administrative, and problem-solving skills, including

proven ability to manage time effectively, prioritise tasks and meet deadlines.
3. Demonstrated ability to communicate effectively and diplomatically, including the ability to prepare correspondence in

plain English in accordance with required formats, standards and with attention to detail.
4. High level of computer literacy including expertise in the various standard office software packages.
5. Strong interpersonal skills and a commitment to high personal work standards and delivery of client focussed services to

internal and external clients and stakeholders.

Desirable
1. Experience with the TRM (records management system) and TRIPS (travel request information process system) or

equivalent.
2. NT Driver’s Licence or the ability to obtain.

Further information
Please refer to the Capability Leadership Framework Level 4 and visit our website at business.nt.gov.au