Executive Assistant

Sydney, NSW, AU, 2020

You put people at the heart and take pride in the impact of your work.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you'll:

Be working as part of the Finance, Technology & Commercial - Divisional Management Office, a high performing team delivering executive support. 

You'll work in a matrix environment,  provide high-level executive support to two Executive Directors in the Commercial & Energy Management branch, including diary and calendar management, meeting coordination, and managing the inbox, preparation of correspondence, submissions, briefs and reports and organising information pack.

Act as a key liaison point on behalf of senior executives, managing information flow and ensuring communication is clear, timely and appropriately prioritised.

Coordinate the delivery of services and business operations across the Commercial & Energy Management branch senior leadership team

Facilitate the smooth running of all the high level meetings

Support compliance with business management systems, contribute to continuous improvement, and partner with key stakeholders externally and internally to ensure effective and efficient functioning of the team

For more information on this position and business unit, view role description and information pack

About you

Your demonstrated knowledge and experience lending executive support and administrative functions formed across roles you have held in the public sector will see you excel in this role.

You will be a pro-active thinker who can forecast and mitigate issues in a timely manner to ensure the efficient and effective operation of the business unit. 

In addition, you:

• Are adaptable and flexible, willing to step in when needed to support business outcomes.
• Have experience in operating collaboratively and have a continuous improvement mindset.
• Take ownership of challenges and have a hands-on approach.
• Have demonstrated experience in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint, preparing high-quality documents, analyse data and support business operations.
• Possess excellent written and verbal communication skills, with a strong grasp of corporate protocols.
• Anticipate needs, mitigate risks, and keep things moving, even in complex or sensitive environments
• Experience with purchasing activities
• Are comfortable managing confidential information, balancing competing priorities, and working independently while remaining responsive to team needs.
• Enjoy working collaboratively and can influence and coordinate across multiple stakeholders.

PLEASE NOTE THAT AS A PART OF THIS PROCESS, A TALENT POOL WOULD BE CREATED FOR SIMILAR UPCOMING ROLES

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day. 

Join us

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers.