Executive Assistant & Coordinator - Transformation Office (EPMO)

About Scope

Looking for work with real purpose?

Scope’s purpose is to create meaningful opportunities for people with disability to belong and thrive.

As the national industry leader, we support people with physical, intellectual and multiple disabilities to achieve their goals. Scope is a registered provider under the NDIS and delivers a range of services including supported independent living, therapy and employment services in over 420 service locations across Victoria and NSW.

Scope is currently undertaking a significant transformation programme and is creating wonderful opportunities, to contribute to the disability sector, in a meaningful way.

There are a variety of projects in flight across technology and systems, AI, data, process and capability and we are looking for a highly capable Executive Assistant (EA) & Transformation Office Coordinator to join us in a newly created position, reporting directly to our Chief Transformation Officer.

We will value your can-do attitude, attention to detail, learning agility and ability to build relationships and execute, in alignment with our values.

About Your Role

Reporting to the Chief Transformation Officer, your role will be at the heart of transformation activities, performing the duties of EA to the Chief Transformation Officer and also acting as the coordination hub for our Transformation Office, supporting the effective running of meetings, governance forums, planning cycles and reporting rhythms.

This is a high-profile role in a supportive environment - you will have exposure to senior stakeholders across our organisations and an array of activities to challenge and engage you.

You will enjoy interacting with diverse stakeholders and possess the communication and relationship skills to thrive in a fast paced, diverse and complex environment.

Your Key Focus

This role is all about helping the Chief Transformation Officer (CTO) and the Transformation Office stay organised, focused and effective.

You will:

• Keep things running smoothly at an executive level
  Manage priorities, meetings and information so the CTO can focus on the most important work and make well-informed decisions.
• Be the central point of coordination
  Bring together meetings, reporting, workshops and communications so everything is aligned, well-prepared and connected.
• Support clear and timely decision-making
  Ensure the right information is prepared and shared at the right time so leaders can make decisions quickly and confidently.
• Keep work organised and visible across the transformation portfolio
  Help prioritise work, highlight dependencies and ensure everyone understands what’s happening and what comes next.

Some of your responsibilities will include:

Executive Support & Optimisation

• Proactively manage the CTO’s diary, inbox and priorities to optimise executive focus, sequencing of work and decision readiness.
• Triage correspondence and requests, exercising sound judgement, confidentiality and enterprise thinking when managing competing priorities.
• Anticipate upcoming commitments, key decision points, dependencies and risks and prepare the CTO for all engagements through high-quality briefings, clear context and forward visibility of issues.
• Coordinate executive meetings and forums end-to-end, including agenda design aligned to outcomes, preparation of materials and pre-reads, stakeholder alignment ahead of meetings, and clear capture of decisions, actions and accountabilities

Transformation Office Coordination

• Act as the coordination hub for Transformation Office, supporting the effective running of meetings, governance forums, planning cycles and reporting rhythms.
• Optimise and maintain disciplined meetings cadence across the Transformation Office, including pre-read discipline, clear agendas linked to outcomes, accurate capture and prompt circulation of minutes, decisions and actions, structured post meeting action tracking and flow of information between forums
• Support ePMO with timely consolidation of portfolio inputs, consistent formatting, version control and quality assurance of artefacts and alignment across initiatives to a single source of truth in Monday.com
• Support transformation reporting cycles by coordinating inputs across teams and initiatives, ensuring consistency of messaging and data quality and maintaining structured and traceable records of outputs
• Supporting Workshops & Engagement Activities
• Stakeholder Management & Collaboration
• Apply a Digital-first and learning Mindset

 Your experience shall align with

• Advanced capability in executive coordination, workflow management and governance support within complex, fast-paced environments.
• Highly developed planning, prioritisation and organisational skills, with the ability to manage competing demands, anticipate needs and maintain disciplined follow-through.
• Strong judgement, discretion and confidentiality, with the ability to operate effectively in a high-trust executive environment and apply an enterprise-wide perspective.
• Excellent written communication skills, including the ability to prepare, refine and quality assure succinct briefing papers, presentations, meeting materials, governance packs and other executive-level documents.
• Strong stakeholder engagement skills, with the ability to build trusted relationships, facilitate alignment and work effectively across executive, portfolio and cross-functional teams.
• Demonstrated ability to coordinate meetings, governance forums, workshops and engagement activities, ensuring clear objectives, high-quality preparation and effective action tracking.
• High attention to detail and strong information management capability, including accurate capture of decisions, actions, dependencies and risks, with disciplined record keeping and version control.
• Digital-first mindset with advanced proficiency in Microsoft 365 and contemporary project and workflow tools, with the ability to use AI-enabled tools to improve efficiency and quality
• Strong understanding of portfolio coordination and transformation environments, including the ability to support reporting rhythms, cross-team dependencies and delivery discipline.

Scope as an Employer

At Scope, we ‘Celebrate our people’ by rewarding you with access to an exclusive benefits platform.  You will have access to cashback, vouchers, and discounts to over 500 popular retailers covering groceries, fuel, entertainment, wellbeing and so much more. It’s one of the ways we thank our team for the ongoing and valued contribution they make to the lives of the people we support.

View our stance on inclusion, diversity and human rights by visiting our careers page.

Benefits:

• Meaningful work that creates positive impact for people with disability
• Flexible working arrangements, with a minimum of three days per week at a Scope location (Hawthorn)
• Collaborative and supportive team environment
• Opportunities to influence organisation-wide transformation initiatives
• Salary packaging benefits of up to $15,900 per year
• Free onsite and accessible parking
• Hawthorn office is nearby public transport

Scope (Aust) is a 2026 Circle Back Initiative Employer – we commit to respond to every applicant.

No Agencies: Whilst we appreciate your interest, we are confident we can find a great candidate without external support.

Take your career on a journey with Scope and work proactively with us to achieve our purpose!

If at any time you require us to adjust our recruitment process to meet your individual needs please email *******@scopeaust.org.au

Please note, successful applicants will be required to hold a NDIS Worker Screening Check Clearance and a Working with Children Check. If you have lived or worked for a continuous period of 12 months or more in another country within the last 10 years, a certified International Police Check from that country or countries will also be required. Please note that the offer will be conditional on meeting these requirements.