Contract Administrator

Contract Administrator – Construction Industry

The Company

Pitts Design & Construction Pty Ltd (PDC) is a commercial construction company providing industry-leading building services and innovative construction solutions. PDC assists in the delivery of projects across, retail, fuel, and fast food. PDC assists in designing the building and fit outs and will liaise directly with developers. Projects are then coordinated and PDC will arrange trade services to complete the works on a contracted basis.

Are you a driven construction professional ready to be responsible from an administration and contractual perspective and ensuring the successful execution of these projects including profitability, time performance, client, and sub-contractor. We are looking for an experienced

Contract Administrator who thrives in a fast‑paced environment and knows how to bring structure, clarity, and momentum to complex builds.

About the Role

This role acts as the intermediary between the Company and the key stakeholders. You are responsible to double-check the terms and efficiency of the contracts to ensure PDC has favourable terms. Your performance improves the performance of suppliers and vendors and promotes good relationships with clients. You also ensure the parties fulfil their contractual obligations and adhere to the state laws

This role is perfect for someone who enjoys being part of a small dynamic team working on multiple projects at once supporting the appointed project manager.

What You will Be Doing

You will be responsible for but not limited to.

• The administration and contractual management of construction projects and ensuring that projects are completed on time and within budget.

• Preparing procurement documentation ensuring suppliers, contractors, and consultants are aware of the obligation for project delivery

• Scope, negotiate and award trade packages to sub-contractors and suppliers and issuing orders in line with Pitts D&C procedures

• Managing and sign off with Project Manager costs and revenue budgets, in a systematic and controlled process

• Process and invoice client progress claims, as well as the review and approval of sub-contractor invoices

• Ensure that claims are paid on time and a positive cash flow is maintained across all projects

• Undertaking cost management planning for all new projects and provide direct support to projects for managing and controlling costs and budgets.

• Identification and management of risk on the projects

• Closing out of final accounts and variations

What We are Looking For

• A minimum of 3 years as a qualified Contract Administrator/Quantity Surveyor managing commercial construction project

• A thorough understanding of the construction industry and the laws that govern it

• A sound knowledge of contract law

• Excellent people skills and ability to communicate with a variety of stakeholders

• The ability to negotiate, problem solve and multi-task

• The ability to work to tight deadlines and handle stressful situations

• A strong understanding of Microsoft programs including MS Project, Excel and Word.

• Valid Driver's Licence and White Card

• Excellent communication skills verbal & written

• Ability to manage multiple priorities with confidence while remaining calm

• Proficiency with project management software and reporting tools

• A Certificate or Diploma level qualification in construction, contract administration, or related field is required

• Experience with construction-specific project management software is essential

• An initiative-taking mindset and commitment to quality and safety

• Australian citizenship or permanent residency is required for this position

Why Join Us

• Work with a supportive, high‑performing team

• Opportunities for career growth and professional development

• Competitive salary package

• A chance to be part of meaningful projects that shape communities

If you are ready to step into a role where your expertise truly matters, we would love to hear from you. Apply now and help us build something great.