Enrolements & Administration Manager

# Enrolments & Administration Manager

Arabanoo Before & After School Care | Balgowlah Heights, NSW

25 hrs/week | Flexible Hours | Immediate Start | Not-for-Profit

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##About Us

Arabanoo is one of the largest Outside School Hours Care services in the area — 35 staff, 175 children a day, and a genuine community feel behind the scale. We've just completed a role restructure, and staff retention has never been stronger. As part of that growth, we've created a brand-new position: a fully admin-focused role for someone who wants to own the back of house of a busy, high-performing OSHC service without ever needing to be on the floor.

##About the Role

This is a 100% administration-based position — no rostered educator shifts. You'll be the engine room of enrolments, families, finance administration, and office systems for a large, well-run service.

- Classification: Level 7

- Pay: $41.71 per hour

- Hours: 25 hours per week, with flexibility on how they're worked

- Start: Immediate

## What You'll Be Doing

Enrolments & Families

- Managing new enrolments and waitlists

- Running family tours

- Routine parent communication

- CCS administration

- Family and child records

- Attendance administration

Office Systems

- Phones and shared inbox workflows

- SharePoint administration

- Filing systems and administrative procedures

- Routine document processing and record maintenance

Extra-Curricular Activities

- Booking activities, creating forms, and sending booking details to parents

- Following up with parents on extra-curricular lesson notifications

- Day-to-day changes to the extra-curricular list

- Invoicing families for extra activities

- Collecting WWCC, insurance, waivers, and risk assessments from providers, and issuing our phone policy

- Liaising with the Operations Manager on provider pricing

Newsletters

- Weekly school newsletter

- Fortnightly Arabanoo newsletter

Website Maintenance

- Vacation Care booking form

- Policies and procedures

- Enrolment links

- Staff profiles

- Date changes

- Extra-curricular forms

Finance Administration

- Invoicing, statements, and parent accounts

- Payment follow-up and CCS reconciliation

- Fortnightly financial reports

- Higher-level financial administration, liaising with the Operations Manager and bookkeeper

- Inclusion Support reconciliation

- Xero — processing receipts

Medication & Records (via OWNA)

- Updating children's and staff medical action plans

- Ensuring medication records are current

- Maintaining records within OWNA

OWNA & Family Communication

- Posting family updates (e.g. discos, extra activities)

- Managing daily briefings drawn from emails and calls

- Booking systems and administrative preparation for Term Time and Vacation Care

- Linking Vacation Care waivers

## About You

- Strong administrative background, ideally within childcare, education, or another regulated/customer-facing sector

- Comfortable managing multiple systems day-to-day (SharePoint, Xero, OWNA or similar platforms)

- Confident communicator, both with families and internal teams

- Highly organised, with an eye for detail across finance, compliance, and family-facing admin

- Able to work independently and prioritise a varied, fast-moving workload

## Why Join Arabanoo

- A genuinely stable, well resourced not-for-profit service with strong staff retention

- A newly created role, shaped around the business

- Flexible hours across a 25-hour week

- Immediate start

- Be part of one of the larger, more established OSHC services in the area

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To apply: Send your resume and a short cover note to ••••@arabanoo.com

Arabanoo Before & After School Care is a Not-for-Profit organisation. A Working With Children Check is required for this role.

Join a thriving not for profit OSHC fresh on the look out for a newly created admin role. Will suit a admin guru with OWNA childcare software experience - 25 flexible hours, immediate start, $41.71/hr.