Administration Officer

This is an opportunity to support the important work of Peter George, an Independent MP based in Southern Tasmania.

The Administration Officer is responsible for the efficient day-to-day operation of the Peter George MP Electorate Office in Kingston.

Working closely with the MP and electorate staff, the position manages office administration, correspondence, scheduling, records management, office systems and stakeholder communications.

The role requires excellent organisational skills, discretion, initiative and the ability to manage multiple priorities within a dynamic parliamentary environment.

This role requires flexibility with working hours.

Key Responsibilities

• Manage the day-to-day administration of the electorate office, including correspondence, record keeping, filing systems, office supplies, and stakeholder communications.

• Monitor, triage and manage email, mail and incoming enquiries, ensuring correspondence is actioned promptly and filed appropriately within office systems.

• Coordinate the MP's diary and commitments, including meetings, events, travel, parliamentary business, invitations and appointments.

• Develop, maintain and improve office systems, workflows, databases and administrative procedures to support efficient and effective office operations.

• Utilise AI tools and digital technologies, where appropriate, to support administration, research, communications, document preparation and workflow management, ensuring compliance with parliamentary policies, privacy requirements and office protocols.

• Assist with the preparation of correspondence, briefing materials, reports, website content and stakeholder communications under the direction of the MP and electorate staff.

• Manage and coordinate media enquiries, interview requests and media interactions, ensuring timely responses and accurate record keeping under the direction of the MP.

• Support office communications, including website updates, publication of approved content and liaison with external stakeholders, government agencies and media representatives.

• Process expenses and financial records, including reconciliations, petty cash and supporting documentation.

• Maintain workplace health and safety requirements, including first aid, emergency warden responsibilities and compliance reporting.

• Support staff and volunteers and contribute to a professional, collaborative and responsive electorate office environment.

Selection criteria:

• Demonstrated experience in office administration.

• High-level organisational and time management skills.

• Strong written and verbal communication skills.

• Proven ability to manage confidential information.

• Experience with Microsoft 365 (Outlook, Word, Excel, Teams, OneDrive).

• Demonstrated experience using AI and digital productivity tools to improve workplace efficiency, research, communication and administrative processes.

• Understanding of the responsible, ethical and secure use of AI technologies.

• Ability to work independently and prioritise competing tasks.

• Demonstrated ability to work professionally with members of the public, stakeholders, volunteers and media representatives.

• Experience managing media enquiries or supporting media engagement activities would be highly regarded.

• Familiarity with website content management and online publishing platforms.

• Ability to maintain accuracy and attention to detail while managing competing priorities.
  

How to Apply

Applications should be emailed to ************@parliament.tas.gov.au with:

• a brief cover letter outlining your experience and skills that relate to this position; and

• a resume, with two professional referees willing to be contacted.

For any Further Information

Dr Rayne Allinson

Phone: 03 6212 2***

Email: ************@parliament.tas.gov.au

Applications close: 11:55pm, Sunday 23 August 2026