Casual Board Secretary

Pyramid Residential Care Centre is seeking an experienced and highly organised Casual Board Secretary to provide professional administrative and governance support to our Board of Management and its Committees.

This is an excellent opportunity for someone with strong administration, governance and secretariat experience who is looking for a flexible casual role within a respected, community-based not-for-profit aged care organisation.

About the Role

Working closely with the Board Chairperson, Chief Executive Officer and Senior Management Team, the Board Secretary will play an important role in ensuring our Board and Committee processes are well organised, accurately documented and effectively supported.

Key responsibilities will include:

·         Coordinating Board and Committee meetings and annual meeting schedules

·         Preparing and distributing agendas, meeting papers and supporting documentation

·         Attending Board and Committee meetings as required

·         Preparing accurate minutes, action registers and decision records

·         Monitoring and following up Board and Committee actions

·         Maintaining governance records, registers, policies and documentation

·         Maintaining a governance and regulatory calendar and key reporting dates

·         Supporting Annual General Meeting processes

·         Assisting with Board induction, governance reviews and continuous improvement activities

·         Liaising with Board members, senior management and external stakeholders

·         Maintaining a high level of confidentiality at all times

About You

We are looking for someone who is professional, organised and confident working with senior leaders and Board members.

Ideally, you will have:

·         Experience providing high-level administrative, executive or Board secretariat support

·         Relevant qualifications in business administration, governance, corporate services or a related field, and/or substantial relevant experience

·         Excellent minute-taking and written communication skills

·         Strong attention to detail and document control skills

·         Excellent organisational and time-management skills

·         The ability to manage competing priorities and important deadlines

·         Strong Microsoft Office and electronic document management skills

·         An understanding of contemporary Board governance and meeting processes

·         The ability to handle confidential and sensitive information with discretion and sound judgement

·         A current National Police Check

Experience within aged care, health, community services or the not-for-profit sector would be highly regarded.

Why Join Pyramid?

Pyramid Residential Care Centre is a community-based, not-for-profit aged care organisation located in Gordonvale. We are proud of our strong community connection and our commitment to quality care, good governance, accountability and continuous improvement.

This casual position offers flexibility and the opportunity to contribute to the effective governance of an organisation that makes a genuine difference within its community.

Please note that some Board and Committee meetings may occur outside normal business hours.

How to Apply

Interested? We would love to hear from you.

Please submit your application, including your current resume and a brief cover letter outlining your relevant experience.