Administration Officer

The Administration Officer will assist in the delivery of quality administrative and operational support for Athletics West.

In addition, the position will play a key role in overseeing the front-of-house management of the Athletics West Office and the coordination of key stakeholder engagements.

The ability to forge a close working relationship with all staff, key stakeholders and volunteers will be essential to the successful achievement of this position’s objectives.

• Provide high-level administrative support to the CEO and General Managers to ensure the delivery of organisational objectives.

• Work with the CEO and General Managers to create consistent effective processes throughout the organization. 

• Ensure office environment is maintained to enable all staff to deliver outputs; and

• Liaise with internal and external stakeholders to ensure the delivery of business outcomes for Athletics.

• Manage incoming and outgoing communication (telephone, electronic, hard copy and in person) in a professional and welcoming manner.

• Oversee the office and associated services including stationary, photocopier requirements, internal communications, and external IT providers. 

• Work closely with the CEO, assisting with organisational requirements including recording minutes at meetings including board meetings.

• Maintain the organisation’s management of records, policy and procedural framework and office protocols. 

• Assist with the logistics for external and internal meetings as required by the CEO and the Office. 

• Assist in the management of merchandise and uniforms.

• Work with the CEO and General Managers to ensure all reporting requirements, timelines and compliance matters are up to date and met by Management Teams producing relevant reports as required.

• To provide assistance with various events held by Athletics West.

• Liaise with other organisations and individuals on matters as required with the highest level of professionalism and confidentiality;

• Any other duties within the Employee's capabilities and which is reasonable to expect the Employee to undertake as directed by the CEO from time to time.

Essential

• Demonstrated experience in providing administrative support;

• Proven capacity to produce quality reports and documents in a timely manner for internal and external use;

• Strong communication (written and verbal), negotiation, relationship building and customer service skills;

• Well-developed analytical, research and reporting skills;

• Excellent computer skills and information technology literacy with a range of software applications and membership & competition database systems;

• Demonstrated initiative, flexibility and self-management skills;

• Proven ability to maintain confidentiality and exercise discretion;

• Strong time management, the ability to meet deadlines and prioritise tasks;

• Ability to work independently and part of broader team;

• Preparedness to be flexible in respect to work hours;

• A current “C” class WA driver’s license;

• Working with Children Check; and

• National Police Clearance.

Desirable

• Experience in a similar position; and

• Experience working within a member service-based association, particularly of a sporting nature.

Hours of Duty

The role is a full-time permanent position working 30 hours per week. (0.8 FTE)

Flexible working arrangements are considered.

Salary

A salary package of $64,000 plus superannuation will be offered to the successful applicant dependent on level of experience.

How to Apply

Applicants are requested to submit a resume outlining their relevant experience and a cover letter addressing the essential and desirable criteria.

When do applications close?

Applications close at 5.00 pm on Friday, September 4, 2026.