GAZ - APS 6 - VIC - Executive Assistant - Corporate Services - Melbourne

• $99,734 - $111,701 per annum plus 15.4% superannuation
• Ongoing, Full-time
• Melbourne VIC

Position Overview 
Working closely with senior leaders, the Executive Assistant provides high-level executive and administrative support to enable the effective and efficient delivery of business priorities. The role is varied and dynamic, requiring a high degree of professionalism, discretion, initiative and sound judgement in a fast-paced environment.

The Executive Assistant is responsible for delivering comprehensive administrative, coordination and office management services, including managing complex schedules, coordinating workflows, preparing correspondence and briefing materials, and supporting governance, reporting and stakeholder engagement activities.

The role works closely with internal teams and external stakeholders, contributing to the smooth operation of the branch and supporting a positive, collaborative and high-performing workplace culture.

We are currently recruiting for two Executive Assistant positions:

• Executive Assistant to the Branch Head, People & Payroll
• Executive Assistant to the Chief Information Officer

Position Duties 

• Provide high?level executive support to a Senior Executive, including complex diary management, correspondence, email, travel and meeting coordination.
• Manage the day?to?day operations of the executive office, exercising judgement, confidentiality and discretion in prioritising competing demands.
• Coordinate workflows, submissions, briefs and action items to ensure timely delivery, follow?up and effective information flow.
• Prepare, review and coordinate a broad range of executive documentation, including briefings, reports, correspondence, presentations and meeting papers.
• Plan and provide secretariat support for meetings, including agendas, papers, minutes and tracking of outcomes and actions.
• Plan, coordinate and deliver internal and external events, forums and stakeholder engagements, ensuring activities are executed to a high standard and within agreed timeframes.
• Contribute to a positive, inclusive and professional branch culture by supporting engagement activities, communicating effectively, and modelling APS Values and behaviours.
• Act as a key liaison with internal and external stakeholders, building effective working relationships on behalf of the executive.
• Maintain and continuously improve administrative systems, processes and records in line with APS policies, governance and compliance requirements.

Selection Criteria 

1. Demonstrated experience providing high-level administrative and executive support services. Experience as an Executive Assistant supporting senior executives will be highly regarded.
2. Strong organisational, planning and time management skills, with the ability to effectively manage competing priorities, adapt to changing requirements and perform under pressure.
3. Demonstrated ability to build and maintain positive and productive working relationships with a diverse range of stakeholders, including senior leaders and external partners.
4. Well-developed oral and written communication skills, including the ability to communicate effectively with stakeholders at all levels and prepare professional correspondence, reports and other business documents.
5. Proven ability to exercise sound judgement, maintain confidentiality and handle sensitive information with professionalism, discretion and integrity.
6. Demonstrated ability to work independently, show initiative, anticipate business needs and identify practical solutions to support the effective operation of the branch.
7. High level attention to detail and commitment to delivering accurate, timely and quality outcomes.
8. Proficiency in Microsoft 365 applications and experience using business systems and technology to support administrative, governance and office management functions.

Contact Officer 
For more information, please contact Jane Sandry via email ***********@fedcourt.gov.au or by phone: on 0477 995 ***.

How to apply
As part of your application, you will be required to submit a one-page pitch outlining your experience and suitability for the role.  Please ensure this document is attached before submitting your application.

If you have any technical issues with applying, please email ***********@fedcourt.gov.au

Artificial Intelligence (AI) in recruitment
Candidates may use AI tools to assist with their participation in this recruitment process unless otherwise advised. 
Where AI tools are used, candidates are responsible for ensuring that all information submitted is transparent, accurate, and genuinely reflects their own skills, capabilities, and experience.
For more information, see: Principles for candidate use of AI in Recruitment 

Eligibility
Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:

1. Australian citizenship – the successful applicant must hold Australian citizenship.
2. Security and character clearance – the successful applicant must satisfy a Police Records Check and may also be required to complete security clearances during the course of their employment.
3. Successful applicants engaged into the APS will be subject to a probation period.

Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply but note that they cannot be engaged until their redundancy benefit period has expired.

Diversity and Inclusion
Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability.

First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.

Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

RecruitAbility
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have disability; and meet the minimum requirements for the job. For more information visit: https:// www.apsc.gov.au/recruitability

Applications Close: Sunday, 23 August at 11:30 pm (AEST)

Aboriginal and Torres Strait Islander people are strongly encouraged to apply.

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