Administration Officer - Hervey Bay State High School

Hervey Bay State High School is looking for a dedicated professional to join our Administration team. As an essential member of the school support staff, this role collaborates with the team to ensure the delivery of high-quality service to students and parents.

Additionally, the ideal applicant will demonstrate initiative, possess strong interpersonal skills, and have experience supporting the daily operations of school administration.

If this sounds like you, we'd love to hear from you!

Who We Are:

Hervey Bay State High School is built on a culture of high expectations for both staff and students, with a firm belief that every child can succeed.

The school offers a broad range of academic, sporting and cultural opportunities, fostering student achievement, wellbeing and lifelong learning within a supportive and inclusive environment.

Step Into Your Next Chapter:

In this role, you will provide administrative and financial support within a high-volume school environment. Reporting to the Business Manager, you will assist with the delivery of financial services, including accounts payable and receivable, corporate card management, procurement, general ledger maintenance, end-of-day reconciliation, and student finance processes.

You will also contribute to the provision of general administrative support to ensure the effective operation of the school.

You will have demonstrated experience in financial administration and the ability to work effectively in a busy environment with competing priorities. You will possess strong organisational skills, attention to detail, and the ability to meet deadlines while maintaining accuracy.

Well-developed communication and interpersonal skills are essential, along with the ability to work both independently and as part of a team.

This role has a primary focus on delivering financial administration services while supporting the efficient operation of the school's administrative functions.

Responsibilities:

• Manage the school's day-to-day financial administration and accounting functions.
• Process accounts payable, accounts receivable, invoices, purchase orders and corporate card transactions.
• Perform bank reconciliations, Business Activity Statements (BAS) and financial reporting.
• Assist with budgeting, financial analysis and resource management.
• Maintain accurate financial records, registers and asset databases.
• Provide financial advice and support to staff on purchasing, GST and financial procedures.
• Administer the Student Resource Scheme, payment plans and Centrepay.
• Coordinate stocktakes and support asset and facilities management.
• Ensure compliance with departmental policies, legislation and financial procedures.

Please view the role description for a full list of responsibilities.

Knowledge and Experience:

• Ability to quickly acquire knowledge and understanding of school operations, standards and work processes.
• You will have demonstrated experience in financial administration and the ability to work effectively in a busy environment with competing priorities.
• You will possess strong organisational skills, attention to detail, and the ability to meet deadlines while maintaining accuracy.
• Well-developed communication and interpersonal skills are essential, along with the ability to work both independently and as part of a team.

Submit Your Application:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.