IP Assistant

Brains, Boldness, and Big Ideas? You’ll Fit Right In.

A little bit about you

As an IP Assistant at GLMR you'll be at the centre of the action: monitoring deadlines, keeping our case management system sharp and accurate, communicating clearly with clients and foreign associates, and ensuring invoicing runs seamlessly.

This role is for someone who genuinely understands the lifecycle of patent and design matters and enjoys owning their portfolio. Given the remote nature of the position, you’ll bring several years of direct experience across the entire patent and design process, along with the confidence and discipline to work autonomously. You anticipate what's needed next and keep matters moving without missing a beat.

You put people first—whether it's supporting colleagues or providing outstanding service to clients—and you bring a positive, solutions-focused mindset to. If you thrive on precision, momentum, and responsibility—and enjoy being trusted to run with things—you'll feel right at home.

The role

At GLMR, you’re ready to step into a hands-on, high-trust role where precision, ownership and momentum matter, and where you play a critical part in keeping complex patent and design matters moving seamlessly. As an IP Assistant, you’ll be responsible for:

• Partnering closely with attorneys to prepare Patent Office documents, client and associate correspondence, and invoices and related materials with accuracy and efficiency

• Taking ownership of deadlines by proactively ensuring every deadline is tracked, anticipated, and proactively actioned

• Maintaining the integrity of our practice management system by accurately entering, updating, and safeguarding critical data and key dates

• Actively monitoring upcoming deadlines and confidently following-up with attorneys, clients, and stakeholders to ensure timely progress

• Reviewing and processing daily incoming and outgoing correspondence, identifying relevant actions and recording associated deadlines

• Preparing and filing patent and design documents via IP Australia and IPONZ online system with confidence and care

• Preparing prosecution-related correspondence and documentation within the required timeframes

• Liaising professionally and effectively with patent attorneys, foreign associates, clients, IP Australia, and IPONZ

• Managing billing functions associated with matters, ensuring accuracy and timeliness

You’ll be a trusted, relied upon, and genuinely valued as a key contributor to the smooth running of our practice.

What you'll bring

• Preferably five-plus years’ experience working as an IP Assistant with direct experience working with IP Australia, IPONZ, and IP management systems and databases

• Strong working knowledge of both local and foreign patent and design processes, from filing through to grant and beyond

• Excellent written and verbal English communication skills, with the confidence to correspond professionally with clients, foreign associates, and attorneys

• A strong work ethic paired with a genuine client-first mindset, with strong interpersonal and relationship-building skills

• Exceptional attention to detail and accuracy—you notice what others miss

• The ability to work autonomously in a remote setting, while contributing positively to a collaborative team environment

• Solid technical proficiency, including experience with Microsoft Word, Outlook, Excel, and related tools

If this role gets you curious but you don’t tick every single box, we’d still love to hear from you—we’re all about finding the right fit!

A little bit about us

 GLMR is proud to be a team that likes to do things a little differently. We are one of the fastest growing IP firms in Australia, working for some of Australia’s largest corporate patent filers. We have a loyal, tight-knit team with an impressive client list, known for being agile, bold, and always-up for giving something a new a go!

At GLMR, we’re not just attorneys—we’re strategic partners in protecting ideas that matter. Our team delivers high-impact IP advice with precision, speed and heart. From patents to trade marks, from Australia to the world, we turn complex challenges into clear solutions.

Independent by choice. Client-first by nature. Global in reach.

Our values

 We’re proud to be guided by four core values in everything we do:

• Client First—we put our clients first, every time

• Excellence—we hold ourselves to a high standard and are recognised globally for the quality of our work

• Integrity—we do what’s right, not what’s easy. We take the time to listen, understand and act with honesty

• Innovation—we embrace technology and new ways of working to add real value to our clients

Culture and benefits

 At GLMR we believe in a radically flexible work environment—whether you’re working from home, our Sydney office, or on the go. We trust you to manage your time in a way that balances professional excellence with personal well-being.

 In addition to flexible working options, you’ll enjoy:

• The choice to work from home

• Five-weeks annual leave to recharge

• A collaborative and inclusive culture where everyone’s ideas matter

• Opportunities for growth and development in an internally recognised firm

• Competitive salary and benefits package, including leave buying

• Paid parental leave to support you during one of life’s biggest milestones

• Access to innovative IP tools and technology to make your job easier

• Regular team-building events and social activities, both in person and virtual

 At GLMR, we’re all about excellence, innovation, integrity, and putting our clients first—and we’re equally dedicated to making sure you feel supported, valued and empowered to succeed.