Practice Assistant - Intellectual Property

About us

Norton Rose Fulbright is a global legal practice. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers based in over 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

The role

We currently have an opportunity for an enthusiastic and collaborative Practice Assistant to support our Sydney Intellectual Property team. This is a permanent full-time role for a career PA with the ability to WFH one day per week. The responsibilities are as follows:

Responsibilities

• Coordinate monthly billing, process expenses and support other financial activities including government client reporting
• File and matter maintenance, including file opening, conflict checking and archiving
• Extensive diary management and email coordination
• General administrative assistance, including document preparation, photocopying, faxing and scanning of documents
• Business Development tasks; including updating marketing databases, and event management
• Basic drafting of documents and correspondence
• Ad hoc duties as required

What you'll need:

Previous secretarial experience within a legal or professional services firm environment is essential, along with the ability to collaborate as part of a team, confidently manage changing priorities, interact effectively with clients and internal stakeholders, and be willing to assist the wider national practice support team as required. You will also be able to demonstrate:

• Previous experience working as a PA in a law firm environment ideally within an IP or litigation practice 
• Client service-orientated focus with the ability to professionally communicate with internal and external clients at all levels
• Highly organised with a proactive approach to problem solving and ability to work under pressure
• Excellent attention to detail and professional presentation
• Willingness to embrace and adapt to change in a and suggest innovative ways to add value to the practice
• Strong knowledge of the Microsoft Office Suite
• Exposure to practice management systems and end of month billing processes.

Why Norton Rose Fulbright?

At Norton Rose Fulbright, our Practice support professionals are highly valued and integral to the overall success of the firm. While reporting directly to a supervising Partner, our Practice Assistants also form part of a collaborative national Practice Support team which is led by the National Head of Practice Support and local Practice Support Coordinators. The national team are committed to continuous improvement and connect through bi-monthly development forums and monthly newsletters, as well as tailored learning and development sessions to equip them with the tools they need for to establish a meaningful and rewarding career. By investing in our legal support professionals, we have been able to support their career advancement within the firm, as opportunities arise.

Norton Rose Fulbright values diversity and strives to create an inclusive environment. We are proud that Norton Rose Fulbright in Australia has been recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA) as well as a gold tier employer for LGBTI Inclusion through the Australian Workplace Equality Index. In 2025 we were re-accredited as a Family Inclusive Workplace and always encourage people to discuss flexible and hybrid work options with us.

We encourage Aboriginal and Torres Strait Islander candidates to apply.

To apply online click the 'Apply' button below. If you require any adjustments to the recruitment process or if the application portal is inaccessible to you, please don't hesitate to contact Yvette Borradale via (03) •••• •003 or ••••@nortonrosefulbright.com for a confidential discussion.

If you are trans or gender diverse and would like a confidential discussion before applying, please contact Yvette Borradale (03) •••• •003 or Scott Baker (02) •••• •578.

Please be aware in the course of routine work some of our lawyers and teams can be exposed to details of trauma. The firm has controls in place including educational and psychological support. Our talent team can provide further details.