Administration Officer

About Julyardi Aboriginal Corporation

Julyardi Aboriginal Corporation is a not-for-profit, client focused organisation that delivers wraparound services to the Hedland Aboriginal Community. You will be part of a growing, innovative, local Aboriginal Corporation that operates with the guidance of Hedland Aboriginal Strong Leaders

Administration Officer

About The Position

Julyardi Aboriginal Corporation is seeking a passionate and innovative Office Administrator. This position will ensure the smooth running of the daily office operations. Working closely in a busy office environment, you will be exposed to all aspects of the business and provided with opportunities for growth and development. 

 Key Responsibilities

* Maintaining a clean, safe, and enjoyable working environment.

* Make and coordinate appointments and meetings as requested. 

* Attend meetings are required 

* Prepare documents as required including correspondence, spreadsheets, memos, agendas, minutes.

* Record keeping – ensure registration, safekeeping and archiving of client files, etc. 

* Prepare and manage documents relating to staffing and HR including maintenance of staff records, including monitor adherence to Working with Children Checks, Privacy, OH&S, EEO policies.

* Running of front office and reception (answering and making phone calls, responding to queries, managing guests).

*Managing mail inwards and outwards.

* Arrange travel plans for managers and employees, including flights, car rentals, hotel accommodation.

* Financial tasks including, invoicing, stock take and banking, petty cash, etc.

* Housing and Fleet Management

* Asset Management

* Support Coordinators and Managers with HR, Recruitment, and Employee lifecycle

* Purchase and manage office supplies and equipment.

* Provide all necessary office support to the team.

* Escalate queries to appropriate senior staff.

* This list is not exhaustive, and the role may change to meet the overall objectives of the company.

Other duties may be assigned from time to time in line with your experience and skill level.

Skills

* Time management/organisation: accomplish objectives effectively within timeframe given, ability to set own priorities and use initiative when required. 

* Excellent attention to detail

* Professional approach when dealing with clients in person and on the telephone

* Strong English communication skills both verbal and written.

* Culturally aware.

* Proficient with computer skills including SharePoint, Outlook, Word and Excel

* Ability to create and maintain strong relationships with community partners.

* Able to store records safely and appropriately.

* Commitment to workplace integrity and confidentiality

Experience – Desirable 

* Previous experience in administrative role with sound knowledge of administrative activities

* Previous experience working with at risk communities.

* Previous experience working with Aboriginal people.

Other Essential Requirements

* Unrestricted drivers licence with driving history compatible with coverage by organisations insurance company

* Working with Children Check

* National Police Check (not less than six months old)

For further information please contact dsampson@julyardi.org.au

You are encouraged to apply if you identify as an Aboriginal or Torres Strait Islander person.

Julyardi Aboriginal Corporation reserves the right to commence shortlisting and interviews prior to the closing date.

Julyardi Aboriginal Corporation is committed to ensuring a workplace free of discrimination. Our organisation complies with equal opportunity laws and is committed to providing a safe and pleasant working environment for all employees. 

Sponsorship is not available. Candidates must have right to work in Australia.