Sales Administrator

Ray White Glenelg | Brighton is a market leader in South Australia, and our support team is the hub where the rubber hits the road. We are looking for a Sales Administrator who enjoys precision, process, and the satisfaction of a deal that moves cleanly from listing to settlement.

You will own the 'listing to settlement' journey, working alongside our sales agents, Campaign Managers and finance team to make sure every contract, document and deadline lands where it should.

Your Key Responsibilities:

• Listing to Live: Process new listings from Sales Agency Agreement through to launch, entering details into VaultRE, preparing documentation in Greatforms, and keeping our systems accurate and up to date.

• Contract Management: Prepare and upload sale contracts for both private treaty and auction campaigns, then manage them through acceptance, conditions and settlement.

• Document Lifecycle: Create and manage subsequent agency agreements, addenda, variations, price and method changes, and terminations, chasing each through signature and reconciling across Vault, monday.com and Google Drive.

• Form 1 Coordination: Manage Form 1 preparation, binding and distribution with our conveyancing partners, including Bidtracker uploads for auction campaigns.

• Settlement Support: Prepare and distribute Story Sheets and Settlement Statements to both conveyancers, and keep all parties tracking to the settlement date.

• Systems: Become an expert across the Ray White One System suite, including VaultRE, Greatforms, monday.com, NurtureCloud and Google Workspace.

About You

You might already be working in real estate, conveyancing, or another administrative role. Most importantly, you have a service-first foundation and real respect for process.

• You have a "check twice, send once" mentality and a strong eye for detail.

• You are comfortable working to legislated deadlines and understand that in real estate, dates matter.

• You can manage competing priorities across multiple agents with a calm, proactive attitude.

• You are dependable, positive, contribute ideas, and work well in a collaborative team.

• Previous real estate experience is highly preferred but not essential. We will teach the industry to the right person.

Why Ray White Glenelg | Brighton?

We believe happy employees are productive employees, and we invest heavily in our people. Our culture is built on respect, honesty, and a shared vision.

• Professional Growth: Access Ray White's SODA (Sales, Operations, Digital, Admin) training, alongside specialist programs and events.

• Celebrate Your Day: If it's your birthday, take the day off on us.

• Mental Wealth: Two recharge days a year, with no sick leave application required.

• Team Connection: From monthly meetings with "Putt for Cash" raffles to fully catered awards evenings where you finish at noon to get ready, we celebrate our wins together.

• Giving Back: Join a team that cares. We support the Rare Find Foundation, The Cancer Council and Make a Wish, run the City to Bay together, and take part in the Vinnies CEO Sleepout.

• The Perks: Casual Fridays, loyalty gifts for tenure, tickets to our awards events, and a 50% contribution toward attending the national Connect Conference.

If you have the drive and the detail to keep our transactions running smoothly, we want to hear from you.

Prefer a private conversation before applying?

Reach out to our Head of Operations & Administration, Jacob Kinsman
0421 935 *** or *************@raywhite.com