Finance Operations & Projects Coordinator

Hillsong Church exists to build a healthy church and change lives through Christ by building healthy church communities, developing purpose-filled Jesus followers, and creating significant and sustainable social impact.

If you are passionate about bringing structure, coordination and operational excellence to a global team, this could be the opportunity for you. We’re looking for a full-time Finance Operations & Projects Coordinator to provide operational, administrative and project coordination support to the Global Finance Director and the wider Finance and Governance functions. The role can be based in the United Kingdom or Australia.

This is a role that sits at the centre of the team’s day-to-day operations. Acting as the operational hub, you’ll help coordinate strategic projects, streamline processes, support governance and compliance activities, improve digital ways of working, and ensure information, systems and workplans remain organised and accessible. You’ll work closely with key stakeholders across multiple countries, helping the team deliver its priorities with excellence, consistency and efficiency. As this is a global role, occasional flexibility to work across international time zones will be required to support collaboration across our global team in different regions.

If your application is successful, your main responsibilities will include, but are not limited to:

Finance Operations & Business Support

• Coordinate annual planning activities, operational calendars, reporting timetables and team workplans.
• Maintain operational records, templates, process documentation and central information repositories.
• Coordinate team meetings, planning sessions, workshops and other operational activities.
• Support onboarding, purchasing, expenses and other day-to-day administrative processes.
• Identify opportunities to improve workflows, processes and operational effectiveness across the team.

Project Coordination & Continuous Improvement

• Coordinate strategic projects and organisational initiatives across the Finance, Governance and Legal functions.
• Develop and maintain project plans, action registers, timelines and delivery trackers.
• Monitor milestones, follow up outstanding actions and support leaders to keep projects progressing.
• Prepare project updates, briefing papers and status reports for stakeholders.
• Support finance transformation, process improvement and implementation of new systems, policies and ways of working.

Governance, Compliance & Knowledge Management

• Coordinate governance papers, policy reviews and supporting documentation.
• Maintain governance records, compliance trackers, policy registers and document libraries.
• Support audit activities and monitor actions arising from governance and compliance reviews.
• Ensure information is accurate, current, well organised and easily accessible through consistent document management practices.

Executive Support

• Provide executive support to the Global Finance Director, including calendar management, travel coordination, meeting preparation and correspondence.
• Prepare presentations, reports, governance papers and meeting minutes.
• Coordinate document approvals, maintain action registers and ensure timely follow-up of key actions.
• Handle confidential information with professionalism, discretion and sound judgement.

Digital Systems & Team Coordination

• Support the team’s collaboration platforms, including Asana, SharePoint, Microsoft Teams and similar systems.
• Help maintain digital workspaces, filing structures and information management processes.
• Coordinate user access, routine systems administration and continuous improvements to digital ways of working.
• Promote consistent use of project management and collaboration tools across the global team

Ideally, a successful candidate will have:

Education & Experience

• 3–5 years’ experience in finance operations, administration, executive support, project coordination or a similar business support role.
• Experience supporting senior leaders in a global organisation highly desirable.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written communication and document preparation skills.
• High proficiency with Microsoft Office and collaboration tools such as Asana, SharePoint and Microsoft Teams.
• A high level of discretion and professionalism when handling confidential information.
• Willingness to work flexibly across international time zones.

Skills & Competencies

• Exceptional planning and organisational ability.
• Strong attention to detail and commitment to quality.
• Continuous improvement mindset.
• Excellent interpersonal and relationship-building skills.
• Confidence working with systems, technology and digital collaboration tools.

If this sounds like you – we would love for you to apply today. We are looking forward to reviewing your application!

Applications close: 11 September 2026