Practice Assistant

Practice Assistant - Environment, Planning and Native Title

• Join a team that values initiative, accountability and strong business support.
• Manage a broad range of responsibilities across billing, matter management and administration.
• Build trusted relationships and become a go-to resource for the practice.

About the role

We're looking for a proactive and highly organised Practice Assistant to join our Perth Environment, Planning and Native Title team, providing dedicated support to Partner Sally Audeyev and her team.

This is a full-time, permanent position based in our Perth office, however, we will consider part-time applicants.

Working closely with Sally and the team, you'll play a key role in keeping the practice running smoothly. We're looking for someone who thinks ahead, takes initiative and enjoys helping busy professionals stay organised, meet deadlines and achieve great client outcomes.

Key responsibilities

Your responsibilities will include, but won't be limited to:

• Managing complex diaries and organising meetings
• Coordinating domestic and international travel arrangements
• Managing billing and financial administration, including bill preparation, WIP reporting and monitoring estimates
• Supporting matter management across a range of Environment, Planning and Native Title
• Preparing presentations, reports and client materials using PowerPoint and other Microsoft Office applications
• Managing file administration, document management and archiving processes
• Maintaining client and matter information across firm systems
• Building strong relationships across the practice and business services teams
• Providing proactive support to help matters progress efficiently and deadlines are met

About You

• Previous experience as a Practice Assistant, Legal Assistant, Executive Assistant, Legal Executive or similar support role
• Strong billing experience, including bill preparation, WIP reporting and financial administration
• A proactive, solutions-focused approach with the confidence to work independently and take initiative
• Strong commercial awareness and the ability to understand priorities and outcomes
• Excellent organisational skills with the ability to manage competing deadlines
• Advanced Microsoft Office skills, including PowerPoint
• Strong attention to detail and commitment to delivering high-quality work
• Excellent communication and stakeholder management skills
• A collaborative, team-focused approach and willingness to contribute to the broader practice

Who are we?

We are Mallesons. The top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We've been part of Australia's story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It's a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Next Steps

Please click 'Apply Now' to apply online with your cover letter summarising why you're applying and your resume to support your experience.

If you have any questions or need any further information, please don't hesitate to reach out to Sophie Larrett at ••••@mallesons.com

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people's different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices - if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email ••••@mallesons.com