Legal Assistant - Commercial Team

 ABOUT US

Wightons Lawyers is a progressive, mid-tier regional law firm with offices in Geelong, Corio, Ocean Grove and Winchelsea.

As one of the leading law firms in the Greater Geelong region, we pride ourselves on delivering professional legal services that exceed our client’s expectations in a prompt, professional, honest and effective manner.

Our slogan “We’ll be there” reflects our focus on offering both excellent legal services to our clients and providing a supportive environment for our team.

ABOUT THE POSITION

We are seeking an experienced Legal Assistant to join our diverse commercial law department.

Commercial Team

Wightons Lawyers commercial team consists of four Directors (including two Accredited Specialists & Notary Public), four Lawyers and four Legal Assistants.

This position will see you working across a variety of commercial fields (with no two days the same):

• Property Law

• Wills & Estates

• Commercial & Estate Litigation

• Retail & Commercial Leasing

• Buying & Selling businesses

• Incorporated Associations

• Business structuring & succession planning

• Partnership agreements & shareholder agreements

• Company Incorporations

• Charitable Trusts

• Notary Public

Responsibilities

• Opening files (electronic & hardcopy);

• Transcription of dictation;

• Preparation of:

-Wills & Powers of Attorney

-Probate documents

-Affidavits

-Court documentation

-Correspondence (letters, emails, diary notes) – as directed by Lawyers

-Diary management / making appointments;

-Attending client appointments with Lawyers to witness documents;

-Answering, responding to and forwarding calls;

-Being a key contact for clients, other parties and Solicitors;

-Taking detailed diary notes and messages;

-Filing;

-Invoicing;

-Time & cost recovery entry;

-Archiving;

-Miscellaneous tasks, ie. photocopying, scanning;

-Lodging Court documentation via various online portals;

-Preparation of PEXA online workspaces;

-Accessing and uploading information to Duties Online (DOL);

-Preparation of Estate distribution documentation (under Lawyer guidance);

-Requesting payments (via document management system).

Software Packages

• Microsoft Office suite;

• LEAP Legal Software;

• Various online Court and Victorian Government portals.

Skills & Experience

• experience working in a wills and estates, commercial law or property law team (desirable);

• accurate typing;

• a flexible and helpful attitude;

• attention to detail;

• confidence in dealing with clients, Solicitors and other parties (on phone and in person); and

• Microsoft Office.

Values & Employee Benefits

We value work-life balance, prioritise health and believe in fostering a positive, understanding and supportive work environment. 

• Monthly rostered half day off (following probation period);

• Regular social functions;

• Dedicated monthly on-site massages;

• Generous Parental leave policy;

• Employee wellbeing initiatives including access to Employee Assistance Program (EAP).

Please forward resume together with brief cover letter to ••••@wightons.com.au

www.wightons.com.au