Admin Officer (Purchasing)

Company description:

About Us 

The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government.  We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses.  We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.   

You can find out more about our Ministers, leadership and entities here: Department of Government Services.  

About the Group

The Operations Group delivers frontline customer services to Victorians and the public service. It maintains the foundational digital infrastructure and platforms that support efficient, secure and reliable service delivery.

Job description:

About the Role 

The role of the Admin Officer (Purchasing) is to support the Senior Budget and Finance Officer in delivering branch finance priorities via the delivery of a range of accounting functions and administrative duties in a dynamic, fast pace demanding finance environment

Key Accountabilities

• Process and manage purchase orders and supplier invoices accurately and efficiently through FinCloud.

• Provide clear advice to internal stakeholders, suppliers and clients on purchasing, accounts payable and finance processes.

• Undertake journals, accruals, reconciliations and reporting to support financial close processes.

• Support banking, refunds, revenue reconciliations, reporting and resolution of financial queries.

• Assist with financial and accounting policies and procedures, provide broader team support and contribute to efficient finance operations.

About You  

To be successful in this role, you will need to possess the following attributes:

• Experience raising and managing purchase orders, preferably within an Oracle Financial system.

• Demonstrated experience performing and maintaining accurate financial reconciliations.

• working knowledge and practical experience using financial business systems.

• Proficient in Microsoft Office, with advanced Excel capability for financial analysis and reporting.

• Relevant tertiary qualification and/or experience across accounts payable, accounts receivable and reconciliations. Knowledge of government financial systems and the Financial Management Act is highly regarded.

This role is Ongoing and is only open to applicants with relevant rights to work in Australia. 

For more information, please see the Position Description.

How to apply  

Apply before the advertised closing date 11:59pm on 9 September 2026. All applications should include:   

·       a resume; and   

·       a cover letter which addresses the key selection criteria (within three pages). 

Other relevant information 

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing role is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.  Preferred applicants will be required to undertake pre-employment screening. DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DGS can be worked flexibly, however it may differ from role to role.