Operations Coordinator

Measure Australia is a national aerial surveying and geospatial services business delivering precision survey outcomes across infrastructure, commercial property, and resources sectors. With operations spanning globally, we combine deep technical expertise with a strong on-the-ground delivery capability, working with developers, asset owners, government agencies, and construction firms.
As Operations Coordinator, you will be the organisational engine behind our national drone survey operation. You will own the administrative backbone of every job - from the moment a deal is won through to scheduling, field logistics, delivery confirmation and invoicing - so our Chief Remote Pilot and field crews can focus on flying safely and delivering exceptional data. This is a role for someone who loves bringing order to moving parts and takes real pride in clean, efficient systems.
KEY RESPONSIBILITIES
Scheduling & Logistics:Check pilot availability and coordinate job scheduling across a national job boardBook flights, accommodation, car hire and ground transport for field deploymentsArrange compliant transport of RPA equipment and lithium batteries, including dangerous-goods documentation and courier bookingsManage equipment logistics between jobs
Job Administration (Deal to Invoice):Monitor won deals for purchase orders and follow up clients where POs are outstandingCreate work orders from POs and ensure no job is scheduled without complete paperworkConfirm data delivery with the technical team and raise invoices promptly on completionTrack job status end-to-end so nothing falls between won, flown, delivered and paid
Client & Site Communication:Confirm capture dates and access arrangements with clients and site contactsNotify clients promptly of weather delays or scheduling changesBe a friendly, reliable first point of contact for operational queries
Compliance & Onboarding Administration:Maintain company registrations in client contractor-management and induction portals (insurances, SWMS, pilot inductions)Administer subcontractor pilot onboarding (certificates, insurances and agreements), and keep records currentSupport the Chief Remote Pilot with operational record-keeping and audit preparation
Systems & Data Hygiene:Keep our CRM, job management and finance systems accurate and up to dateIdentify and fix gaps or inconsistencies in records rather than working around themSupport continuous improvement of our workflows and help document processes as we scale
WHO WE ARE LOOKING FOR
We are looking for a highly organised coordinator or administrator who thrives on structure, follows through relentlessly, and communicates clearly with everyone from field pilots to enterprise clients.
EssentialDemonstrated experience in operations coordination, scheduling, project administration or similar (field services, aviation, construction, surveying or logistics environments highly relevant)Exceptional organisation and attention to detailConfident, professional communicator across phone and email with clients, suppliers and field staffComfortable working across multiple software systems (CRM, job management, finance) and quick to learn new toolsA methodical, process-driven approach - follow and improve systems where possibleAble to juggle competing priorities calmly in a fast-moving environment
Highly regardedExposure to dangerous-goods shipping requirements (lithium batteries)Experience with induction portals (e.g. Avetta, LinkSafe, Rapid Global, Damstra)Familiarity with invoicing workflows and accounts administrationExposure to drone, aviation, surveying or geospatial operations
WHAT WE OFFERGenuine role ownershipHybrid workingCompetitive remuneration packageA close-knit, high-performance team within a growing international businessExposure to cutting-edge drone, LiDAR and geospatial technology