Personal Assistant | Immediate Start

About the role

As a Personal Assistant, you will provide dedicated PA support to two Partners and assist other senior leaders as required. This is a fast-paced, hands-on role supporting senior leaders within the business. You will manage complex domestic and international travel arrangements, coordinate frequent itinerary changes and last-minute travel requests, manage busy and ever-changing diaries, and assist with administrative tasks to ensure day-to-day activities run smoothly.

Key responsibilities

• Provide dedicated PA support to two Partners and assist other senior leaders as required
• Manage complex domestic and international travel arrangements, including flights, accommodation, drivers and visas
• Coordinate frequent itinerary changes and last-minute travel requests
• Prepare travel reconciliations, reporting and associated administration
• Manage busy and ever-changing diaries, meetings and appointments
• Process timesheets, expenses and expense reconciliations
• Assist with personal errands and ad hoc administrative tasks
• Build strong relationships across the business and ensure day-to-day activities run smoothly

About you

• Previous experience in a Personal Assistant, Executive Assistant or senior administration role
• Proven experience managing extensive travel arrangements and complex itineraries
• Ability to remain calm and organised when dealing with last-minute changes and competing priorities
• Excellent organisational, communication and time management skills
• Strong attention to detail and ability to work autonomously
• Confident following up actions and managing stakeholder expectations
• Professional, approachable and adaptable in your working style
• Positive, solutions-focused attitude and willingness to assist wherever needed

About us

DKO is a leading design practice with studios across Australia and New Zealand. Our collaborative approach brings together architecture, interiors, landscape architecture and urban design to create innovative and meaningful places.