Administration Officer

The Role

The APS 4 Administration Officer plays a key role in delivering administrative, business support, governance and coordination services within a dynamic and integrated workforce. Working under limited direction, the position is responsible for managing moderately complex administrative activities, coordinating correspondence, maintaining accurate records and reporting systems, supporting financial and procurement processes, and contributing to informed decision-making through research and analysis. The role requires sound judgement, attention to detail, and the ability to interpret and apply policies, procedures and legislative frameworks while providing high-quality support to achieve organisational outcomes. 

About our Team

The APS 4 Administration Officer works within a collaborative team environment where information sharing, stakeholder engagement and continuous improvement are valued. The team supports a range of operational and business functions and works closely with internal and external stakeholders to deliver efficient administrative services. Team members actively contribute to meeting shared objectives, participate in problem-solving and process improvement initiatives, and may provide coaching and support to less experienced staff. The environment is professional, customer-focused and committed to delivering timely, accurate and compliant outcomes. 

Our Ideal Candidate

The ideal candidate is a proactive and organised administrator with strong communication, coordination and stakeholder engagement skills. They demonstrate sound judgement, the ability to manage competing priorities, and a commitment to delivering high-quality outcomes. They are comfortable analysing information, preparing reports and correspondence, and applying relevant policies and procedures to their work. The successful candidate thrives in a team environment, builds positive working relationships, and identifies opportunities to improve administrative processes. They are adaptable, accountable and committed to continuous professional development while maintaining a strong focus on service delivery and compliance

Security Clearance

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers