Patient Services Coordinator

Monash IVF Group are leading the future of reproductive care

At Monash IVF Group we’re trying to change the way society thinks and acts in relation to their fertility. We’re removing stigmas, empowering people to make better decisions and to take action earlier. Ultimately, we are trying to improve everyone’s chance of having a family.

The reality is, we know starting a family isn’t always easy. It can take real bravery by our patients, and a lot of empathy and support from our Monash IVF Team. That’s why it’s so important that the people we select to join our team are genuinely compassionate and caring, and truly want to make a difference. If this sounds like you, read on.

A role with unique responsibilities

As Patient Services Coordinator, you will be the first-person patients meet when they engage with our Buderim clinic. With exceptional service, underpinned by compassion and attention to detail, you will directly enhance the patient experience. 

The permanent full-time role will work a Monday to Friday roster 8.00 am to 4.00 pm. Some of your key responsibilities will include:

• Delivering high-quality administrative support to patients and internal/external stakeholders
• Ensuring an outstanding patient experience at every interaction
• Managing patient appointments and clinic schedules
• Triaging incoming calls and emails
• Maintaining accurate patient data within management systems
• Preparing financial quotes and discussing treatment costs with patients
• Processing medical billing in line with clinic requirements

There is also a part-time parental leave coverage role available if that should interest you! Coverage would be the beginning of the week!

About You

We’re looking for someone who is caring, detail-oriented, and thrives in a fast-paced healthcare environment. Ideally, you will have:

• Experience handling a busy phone switchboard in a professional setting
• Knowledge of medical terminology (desirable)
• Excellent communication skills across all channels
• The ability to apply patient-centric principles: Empathy, Entrust, Engage, Empower, Expectation (5E’s)
• Strong computer skills, including Microsoft Office Suite
• High attention to detail and accuracy
• Proven ability to multitask and manage competing priorities
• A collaborative approach and ability to work within a multi-disciplinary team

Why work for us?
At Monash IVF Group, we are more than just a workplace —we are a passionate and innovative community dedicated to empowering individuals and making a real difference in the world of fertility. Our state-of-the-art facilities provide an inspiring environment where cutting edge technology meets compassionate care.

We believe in fostering a culture of continuous growth and development, offering extensive learning and development opportunities to help you advance your career.

Monash IVF Group values each and every one of our employees

Leading the evolution of care means caring for our people. We ensure all employees feel included, supported and valued. Being part of the Monash IVF Group gives you access to many benefits, including the following:

• A Learning & Development Framework that supports your professional development

• Participation in an annual Mentor Program

• Ability to join our team of Peer Support Champions

• Access to a contemporary Employee Assistance Program for employee wellbeing; physical, mental, social and financial.

• Discounts on MIVFG fertility and ultrasound services

• Paid IVF Leave

• Paid Parental and Partners Leave

• Access to Fitness Passport Gym Membership

• Celebrate successes through our Internal Recognition Program.

• Benefit from our Employee Referral Program when you bring great talent onboard.

If you’re ready to join the brave leaders of reproductive care, please follow the link below.

 Applications will be reviewed as they are received so please apply now!

Further enquiries can be emailed to Kylie Pirlo, HR Business Partner at ••••@monashivf.com.

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