Invoicing & Sales Administration Officer

An established Australian business is seeking a motivated and detail-oriented Invoicing & Sales Administration Officer to join its administration team on a full-time, permanent basis.

This is a varied role supporting both the Accounts Receivable and Sales functions, with a strong focus on accurate invoicing, administration and providing reliable support to the wider business.

This position would suit someone who enjoys working with numbers, systems and people, takes pride in getting the details right, and is looking for a role where no two days are exactly the same.

About the Role

Working closely with the Accounts Receivable and Sales teams, your responsibilities will include:

• Preparing and processing customer invoices accurately and within required timeframes

• Reviewing job documentation, dockets, purchase orders and supporting information prior to invoicing

• Identifying and following up missing or incomplete information required for invoicing

• Entering and maintaining accurate customer and job information within internal systems

• Assisting with accounts receivable administration and general finance tasks

• Providing administrative support to the Sales team

• Assisting with quotes, customer information, job setup and general sales administration

• Responding to general customer enquiries and directing queries to the appropriate team member

• Maintaining accurate electronic records and filing

• Assisting with reporting, data entry and general administration

• Working with internal teams to ensure information required for invoicing and customer management is received and processed efficiently

• Providing general administrative support to the wider team as required

About You

We are looking for someone who is organised, reliable and takes pride in producing accurate work.

The successful candidate will ideally have:

• Previous experience in invoicing, accounts administration, sales administration or a similar administrative role

• Strong attention to detail and a high level of accuracy

• Good numerical and analytical skills

• Excellent organisational and time-management skills

• The ability to manage competing priorities and meet deadlines

• Strong written and verbal communication skills

• Professional and confident communication with customers and internal stakeholders

• Good computer skills and confidence learning new systems

• A proactive approach and willingness to take ownership of tasks

• The ability to work independently while also contributing positively to a team

• A willingness to learn and develop their knowledge across both invoicing and sales administration

Experience with accounting, invoicing, transport, logistics or operations management systems will be highly regarded.

What We Offer

• Full-time, permanent position

• Varied role across invoicing, Accounts Receivable and Sales Administration

• Supportive and collaborative team environment

• Opportunity to develop your skills across finance and business administration

• Training provided on internal systems and processes

• Opportunity to grow with an established Australian business

Please submit your resume and a brief cover letter outlining your relevant experience through SEEK.