Office Coordinator

CIP Construction is a national construction company delivering standout projects across Australia, as our Victorian operations continue to grow, we’re looking for a proactive, organised, and people-focused Office Coordinator to be the go-to support for our Melbourne team.

This is a hands-on, high-variety role where no two days look the same, you will keep the office running smoothly, support our leaders, welcome new starters, coordinate events, and help create a workplace people enjoy.

About The Role

Reporting to the State Manager, you will take ownership of the day-to-day rhythm of the Melbourne office, working closely with our national team and your peers across other states, you’ll help deliver a consistent, polished, and welcoming employee experience.

You will be responsible for:

Managing reception duties and welcoming visitorsCoordinating office supplies, equipment, facilities, and service providersMaintaining a clean, organised, and professional office environmentCoordinating meetings, team events, catering, and office functionsManaging travel bookings through the corporate travel providerProcessing invoices, tracking expenses, and supporting financial administrationAssisting with fleet administration, fuel cards, and e-tagsCoordinating IT requirements for new employees and project teamsSupporting onboarding activities for new startersMaintaining office security access and IT asset registersProviding diary management and administrative support to senior leaders as required

About You

You are the kind of person who spots what needs doing, keeps people organised, and brings calm, energy, and professionalism to a busy workplace.

You will bring:

Previous experience in an Office Coordinator, Office Manager, Team Administrator, Executive Assistant, or similar roleStrong organisational and time management skillsExcellent verbal and written communication skillsHigh levels of professionalism, discretion, and confidentialityA proactive approach with strong problem-solving abilitiesExperience managing competing priorities and deadlinesIntermediate Microsoft Office skills, particularly ExcelExperience with invoice processing or accounting systems (desirable)Previous Executive Assistant experience will be highly regarded

Why you will enjoy working with us

Be part of a growing national construction businessWork alongside experienced and supportive leadersEnjoy variety in your role and genuine ownership of office operationsJoin a collaborative and people-focused cultureMelbourne CBD office location

At CIP Construction, we back our people and value diversity, inclusion, and authenticity. We welcome applicants from all backgrounds and experiences and are committed to creating a workplace where everyone feels respected, supported, and empowered to succeed.

Apply now and help shape a Melbourne office where great work happens.