Contract Administrator/ Projects Coordinator

CONTRACT ROLE - 12 MONTHS

We are looking for a Contract Administrator Superstar to join our dynamic and energetic project team who will provide exceptional project management and budget oversight. This is to run our projects nationally and overseas.

Bring your expertise in project management to this rapidly growing company located in the Western Suburbs of Melbourne. This well established company provides storage systems, mobile shelving, display shelving, furniture solutions, etc for several different industries nationally, including education, libraries, business, councils, through to large scales healthcare storage solutions for leading hospitals. 

This role is office based and includes controlling medium to large projects, including contract management, project budgets, coordination of labour and trades, safety and site paperwork whilst working closely with the internal and external sales team. Experience as a superior organiser and strong time management skills, speed, memory, client care and accuracy are essential. 

Daily responsibilities include:

• Management of a project from initial sign off of contract, procurement, establishing installation budget, planning and execution.

• Client and Installer Liaison

• Sub-Contractor Management with daily reporting and completed sign off forms.

• Progress Claims and documentation that goes along with that such as ITPs.Plan ahead, and arrange labour for installations in other states.

• Scheduling of all medium to large projects to meet project deadlines.

• Site Safety / SWMS - Keep to the target of Zero Harm to all staff, Contractors and Customers.

• Support requests from site crew and trouble shooting

• Daily handover of new orders from Sales Department - required to fully understand each projects requirements.

• Site Management - this could include site visits, measure ups and installations.

• Work closely with Sales, Finance and Project teams to ensure that Sales for the month are achieved, and Sales Delivery Forecasting is accurate.

• Communicate effectively between internal functions from sales to construction, purchasing, warehouse and accounts

Experience:

• Industry experience is not an essential requirement for this role however you would need solid experience in Contract Admin and Project Management.

• An essential requirement is having the ability to develop a budget and stick to it. An accounting/financial grounding is essential.

• Take responsibility and communicate / report back to the team manager face to face and by email continually.

• Excellent attention to detail

• A vibrant “can do attitude”

• Self-motivated with a top-notch work ethic with the ability to work under pressure and with tight deadlines

• Proficiency with Oracle Aconex, Netsuite, Payapps, Procore, ProProcure, ITWOCX

• The ability to work within a small team

• High levels of integrity and transparency

• Happy to give and receive feedback

• Flexible & adaptable in a fast paced environment

Culture:

• This is a business focused on meeting and exceeding our client's needs. Customer first - always.

• This role offers an exciting challenge for an experienced person that wants to excel! Thank you for reading the advertisement...

• Please note that your application will be handled with strict confidentiality.

Hours: Normal hours are 7:30am to 4:30/ 5:00pm Monday to Friday TBC on employment.
Salary Range: Based on experience and expertise.

Contract: This is a 12 month contract role to fill in for another CA on Maternity Leave. We are looking for someone to start in September 2026 

Website: intraspace.com.au 

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