Administration Assistant (Maternity Leave Cover – 12-Month Fixed-Term Contract)

About Atlantech

Atlantech is a growing multi-disciplinary consulting company providing specialist consulting services to the mining, environmental, civil and government sectors across Australia. We pride ourselves on delivering practical, high-quality solutions while building long-term relationships with our clients.

To learn more about us, visit www.atlantech.com.au.

About the Role

We are seeking a highly organised and motivated Administration Assistant to join our team on a 12-month fixed-term contract to provide maternity leave coverage.

This is a casual part-time position, working five days per week (Monday to Friday), with approximately 20–25 hours per week.

The successful applicant will be primarily based in our Maitland office, with occasional travel to our Newcastle office to support business operations.

This is a varied role where no two days are the same. You will work closely with our consultants and management team, playing a key role in supporting the day-to-day operations of the business while assisting with administration, employee onboarding, marketing and office coordination.

Key Responsibilities

• Provide day-to-day administrative support to the business and management team.

• Coordinate employee onboarding, including site inductions, medicals, training and compliance requirements.

• Manage timesheets, invoicing support and document control.

• Coordinate travel, accommodation and meeting bookings.

• Prepare reports, presentations, correspondence and other business documentation.

• Maintain company records, registers and filing systems.

• Coordinate meetings, calendars, training and general office administration.

• Prepare marketing content and assist with website updates.

• Coordinate company events and internal team activities.

• Respond to phone and email enquiries in a professional and timely manner.

• Assist with the implementation and improvement of administrative systems and processes.

• Provide general office support to ensure the efficient day-to-day operation of the business.

About You

To be successful in this role, you will have:

• Previous experience in an administration, office support or office coordination role.

• Excellent organisational and time management skills, with the ability to manage multiple priorities.

• Strong attention to detail and a high level of accuracy.

• Proficiency in Microsoft Office (Word, Excel and Outlook).

• Excellent written and verbal communication skills.

• A proactive attitude, strong initiative and a willingness to learn.

• The ability to work independently while contributing positively to a team environment.

• Experience coordinating employee onboarding, training or compliance will be highly regarded.

• Experience preparing marketing content or updating websites will be an advantage.

• Australian working rights.

• A current driver's licence and reliable transport, as occasional travel between our Maitland and Newcastle offices is required.

What We Offer

• A supportive and collaborative team environment.

• Interesting and varied work within a growing consultancy.

• Exposure to the mining, environmental and consulting industries.

• Competitive hourly rate.

• Modern office facilities in Maitland.

• The opportunity to make a meaningful contribution to a growing Australian business.

• Potential opportunities beyond the contract period, subject to business requirements.

How to Apply

If you would like to join the Atlantech team, please click Apply and submit your resume together with a brief cover letter outlining your experience and suitability for the role.

Applications will be assessed as they are received, and interviews may commence prior to the closing date. Only shortlisted applicants will be contacted.