Sales Administrator

RE/MAX ASPIRE

Now Hiring: Sales Administrator

Full-Time – Gold Coast & Logan Offices

ABOUT THE ROLE

Our administration team at REMAX Aspire is growing, and we need a sharp, organised Sales Administrator to split their time between our Gold Coast and Logan offices. If you take genuine satisfaction in a well run file and getting compliance exactly right, this role was built for you.

You'll sit at the centre of every transaction checking, preparing, and chasing the paperwork that keeps our sales team moving and our records audit ready, from the day a property is listed through to the day it settles.

KEY RESPONSIBILITIES

• Check that Agency Agreements meet our compliance standards before they're signed off

• Put together sales proposals for the team

• Sign off on portal readiness, confirming every compliance requirement is met before a listing goes live

• Draft and proofread contracts and the supporting paperwork that goes with them

• Keep sales files complete, accurate, and stored the way company policy and QLD legislation require

• Send finalised contracts on to solicitors and follow each sale through to settlement

• Track changes to QLD's seller disclosure rules, AML requirements, and contract law so the team stays ahead of them

• Act as a clear, professional point of contact for clients, solicitors, and other parties involved in a sale

• Give auction paperwork a final check before it's used

• Put together entry notices and Form 10 documentation

WHAT YOU WILL BRING

• A strong background working as a Sales Administrator in real estate

• Confidence and Experience working with Vault RE (MRI Software)

• Previous Experience handling, checking and revising Real Estate Sales Contracts and Forms

• A team player who pitches in willingly but doesn't need hand-holding

• Sharp time management and the knack for juggling competing deadlines

• A confident, friendly manner on the phone and in person alike

• Presentation that reflects well on the brand you're representing

• Writing that's clear and professional enough for solicitors and clients alike

• A close eye for detail and the follow through to see things done properly

WHAT REMAX ASPIRE OFFERS

• Pay and benefits that reflect the role

• A team that genuinely works together, not just alongside each other

• Monthly admin team catch ups built around learning and development

• Real pathways to grow within the business

• The backing of a globally recognised real estate brand

• Social events and team get togethers each quarter

• Training and mentoring to help you settle in and succeed

HOW TO APPLY

Sound like you? We'd love to hear from you. Send through your resume and a short cover letter on why you're the right fit, and apply via Seek or LinkedIn.